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Employer
Administrative Assistant
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Job Description
Administrative Assistant | The Mosaic Company
The Tone:
This is a full-time administrative role at The Mosaic Company, located in Riverview, FL. The Mosaic Company is the world’s leading integrated producer of concentrated phosphate and potash, essential nutrients for agriculture. This role is crucial for ensuring the smooth day-to-day workflow, managing essential department functions, and facilitating efficient operations by providing comprehensive administrative, organizational, and technical support to a Manager and their department.
The TL;DR
• Role: Full Time
• Type: 9/80
• Location: Riverview, FL
• Team: Supports a Manager and their department
• Mission: Ensure smooth daily operations and efficient department functions through dedicated administrative and organizational support.
• Tech Stack: Microsoft Word, Excel, PowerPoint, Outlook
What You’ll Actually Do
• Administrative Management: Manage and coordinate the Manager’s schedule, including calendar appointments, meetings, and conference calls, ensuring efficient time utilization.
• Document & Financial Processing: Organize and meticulously maintain both physical and digital files, and accurately prepare and process P-card/T&E card expense reports.
• Correspondence & Confidentiality: Assist with daily correspondence, including drafting, emailing, copying, faxing, and scanning documents, while handling all confidential material with the utmost discretion.
• Travel & Event Coordination: Arrange comprehensive domestic and international travel logistics, facilitate passport and visa procurement, and coordinate all aspects of meetings and departmental events, including catering and audio-visual setup.
• Proactive Task Management: Independently manage administrative details and routine issues, taking full responsibility for completing assigned tasks accurately and on time, and undertake special projects as assigned.
The Must-Haves
• Background: High School Degree/GED required, suitable for an early-career administrative professional.
• Experience: 1-2 years of proven administrative experience is required.
• Skills: A minimum of 2+ years of experience utilizing Microsoft Office applications, specifically Word, Excel, PowerPoint, and Outlook, is essential.
