Administrative Assistant

Job Description

The Mosaic Company

The Mosaic Company (NYSE: MOS) is the world’s leading integrated producer of concentrated phosphate and potash—two of the three most important nutrients in agriculture. We employ more than 13,000 people in six countries to serve farmers all over the world. Our Headquarters is in Lithia, Florida with operations throughout North America (U.S./Canada) and South America.

Job Title: Administrative Assistant

This role offers a unique opportunity to provide comprehensive administrative support to a Manager and department within a global leader in the agriculture industry.

Location: Riverview, FL

Schedule: 9/80 schedule

Position Summary

The Administrative Assistant will provide crucial administrative support to the Manager and department, encompassing day-to-day workflow management, travel arrangements, meeting coordination, and document handling. This role requires strong administrative, organizational, and technical skills to ensure efficient departmental operations.

Key Responsibilities

• Administrative Support: Coordinate schedules for the Manager, including managing calendars, appointments, meetings, and conference calls. Provide department administrative support by organizing and maintaining files, preparing P-card/T&E card expense reports, and proofing/formatting correspondence and presentations using Microsoft Word, Excel, and PowerPoint.
• Correspondence & Document Handling: Assist with email, copying, faxing, scanning, and handling of confidential material.
• Independent Management: Manage administrative details and routine issues independently, taking responsibility for completing tasks on time with high quality.
• Travel & Meeting Coordination:
  • Make comprehensive travel arrangements (domestic and international) for the Manager and staff.
  • Arrange for passports and visas as needed.
  • Schedule conference calls and meetings, including preparation of audio equipment.
  • Order catered meals for meetings when required.
• Event Organization: Organize events, coordinate calendars, and manage expense reports.
• Special Projects: Undertake other duties and special projects as assigned under general supervision.

What You Need for This Role

• Education: High School Diploma or GED required.
• Experience: 1-2 years of administrative experience required.
• Technical Skills: 2+ years of Microsoft Office experience required (Word, Excel, PowerPoint).