Administrative Assistant

Job Description

Administrative Assistant |

The Tone:
This is a part-time role at , located in Reston, VA. The company manages various contracts and agreements, requiring precise handling of legal documents and robust support for its executive team. This position is vital for maintaining compliance, tracking critical deadlines, and ensuring the smooth daily operations of leadership and the administration department. It directly contributes to the company’s efficiency and integrity by managing essential processes and providing high-level organizational support.

The TL;DR
• Role: Part Time
• Type: Part-time
• Location: In-person, Reston, VA

• Team: Administration team, reports to CEO / Operations Manager
• Mission: Manages contract lifecycle processes and provides high-level administrative support to executive leadership and operations.
• Tech Stack: Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

What You’ll Actually Do
• Administer contracts: Draft, review, manage, and track the full lifecycle of contracts, subcontracts, agreements, and amendments.
• Provide executive support: Manage calendars, schedule meetings, coordinate appointments, and draft professional correspondence for the CEO and leadership team.
• Ensure compliance: Verify contracts adhere to company policies, applicable laws, and regulations, while monitoring performance and deliverables.
• Coordinate operations: Support daily office functions including filing, document management, workflow coordination, and maintain confidential company information.
• Facilitate legal processes: Attend court hearings, meet clients at the courthouse, and assist with government solicitations and bid submissions if applicable.

The Must-Haves
• Background: Foundational knowledge of contract terminology and basic legal principles.
• Experience: At least 2 years in contract administration or administrative support, with a preference for 3 years of executive administrative support.
• Skills: Proficient use of Microsoft Office Suite, excellent written and verbal communication, and strong organizational and time-management capabilities.
• Bonus: An Associate’s or Bachelor’s degree in Business Administration, Legal Studies, or Public Administration, experience with government contracting, or Notary Public certification.