Payroll Specialist

Job Description

At Vivie, you’ll find workplace flexibility in a culture that’s unique. It’s a place where you can grow, do excellent work, and stay grounded in purpose.

Schedule & Pay

• Schedule: Full-time | 80 hours per pay period | Monday–Friday | 8:00 a.m.–4:30 p.m.
• Pay Range: $25.00–$27.00/hour (non-exempt), based on experience, qualifications, and location

Why You’ll Love Working at Vivie

• Competitive pay with employer-matched retirement and pay-on-demand
• Comprehensive health and wellbeing benefits
• Generous PTO and paid holidays
• Career growth with scholarships, training, and professional development
• Work-life benefits and modern technology that make your day easier

About the Role – Payroll Specialist

As a Payroll Specialist, you’ll ensure accurate, timely payroll processing across Vivie’s owned and managed organizations. You’ll be a trusted resource for employees while supporting compliance with federal and state regulations.

What You’ll Do As a Payroll Specialist

• Process Payroll with Precision: Manage all aspects of payroll processing, including data entry, timesheet verification, wage garnishments, and time clock system updates, ensuring timely and accurate paychecks.
• Maintain Employee Records & Data Entry: Maintain payroll records and employee changes, collaborate with HR on benefit deductions and 403(b) contributions, and provide payroll-related support to staff. Verify all changes including status updates, tax exemptions, direct deposit information, insurance premiums, and employee demographics.
• Ensure Compliance & Reporting: Manage CMS-required PBJ reporting and maintain up-to-date knowledge of payroll rules and regulations to ensure accuracy and compliance in all submissions.
• Deliver Exceptional Support: Serve as a resource for payroll-related questions and issues, resolving concerns efficiently and with a high level of confidentiality and professionalism.
• Other Duties As Assigned: The duties and responsibilities listed above are representative of the nature and level of work assigned and are not necessarily all inclusive.

This Job Also Requires

• Associate’s degree in a related field and at least two years of payroll experience.
• Knowledge of state and federal laws related to payroll and benefits administration.
• Strong math, analytical, and computer skills including experience with payroll software and Microsoft Office.
• Flexibility and adaptability to manage changing priorities and workloads.
• Ability to pass state mandated background checks.
• Physical capability to perform all essential job functions.
• Ability to read, write, and speak English to ensure effective communication with team members, residents, and visitors.

Additional Details

• Employment Type: Hourly, non-exempt
• Leadership Received: Manager of Payroll
• Travel Requirements: No
• This role does not include supervisory responsibilities.

Let’s grow together – apply now and discover the difference you can make at Vivie!

At Vivie, we follow all federal, state, and local laws that protect against discrimination. We’re committed to creating and maintaining a workplace where everyone is treated with fairness and respect. Discrimination of any kind — based on race, color, creed, religion, gender, age, marital status, national origin, sexual orientation, public assistance status, veteran status, familial status, disability, or any other protected characteristic — is prohibited.

We are dedicated to providing equal employment opportunities for all team members and applicants. That commitment extends to every part of employment, including recruitment, hiring, promotions, pay, career development, and all other conditions of employment. In addition, Vivie will provide reasonable accommodations to individuals with disabilities, in accordance with state and federal law.