Graduate and Professional Admissions Specialist

Job Description

About the Job: Graduate and Professional Admissions Specialist

The Graduate and Professional Admissions Specialist plays a crucial role within Strategic Enrollment’s Graduate and Professional Admissions department. This position requires a detailed understanding of university structure, academic programs, policies, procedures, and admission requirements.

Key Responsibilities:

• GPA Calculation and Entry: Learn to calculate and accurately enter overall applicant GPA, as well as GPA for each previous university, into the Student Information System (SIS).
• Transcript Evaluation: Determine if GPA criteria have been met and confirm the receipt and authenticity of all transcript documents.
• Prerequisite Evaluation: Interpret and evaluate program prerequisites, transfer credit, and grading systems, applying appropriate resources.
• Knowledge Maintenance: Maintain current and up-to-date knowledge of OSU Graduate programs and degree pathways.
• SIS Updates: Update prerequisite evaluations and enter calculated GPA on the evaluation page in the SIS, adhering to predetermined guidelines.
• Professional Programs: Understand unique admissions processes, tools, applicant portals, and admissions course prerequisites for Professional programs.
• Applicant Advising: Advise prospective applicants on appropriate courses to fulfill prerequisites.
• Quality Control and Collaboration: Work collaboratively with colleagues to review, correct, and perform quality control checks for all prerequisite referrals, ensuring consistent and accurate review of student coursework.
• Inquiry Response: Review and respond to incoming questions from both external departments and internal Outreach/Student teams.
• Documentation and Projects: Assist with the annual update and review of area documentation and other special projects.
• Cross-Training: Reflect willingness to cross-train across all functions within Graduate and Professional Admissions.
• Teamwork Promotion: Assist in promoting a coordinated, collaborative, and teamwork-based environment.
• Quality Control: Assist in maintaining quality control processes.
• Other Duties: Perform other duties as assigned.

Education and Experience:

• Education: Bachelor’s degree or equivalent experience is required.
• Skills: Excellent written and verbal communication skills and collaboration skills are required.

Career Roadmap Information:

• Function: Academic Administration
• Sub-Function: G&P Admissions
• Career Band: Individual Contributor – Specialized
• Job Level: S1 Entry

Salary Information:

The salary range for this position is $19.28 to $19.40 per hour. The final offer will be determined based on internal equity, the unit’s available budget, and the candidate’s qualifications.

Application Instructions:

To apply, please submit a current resume and a cover letter detailing your interest and relevant experience for this position.

Work Details:

• Department: Strategic Enrollment | Graduate and Professional Admissions
• Location: Student Academic Services (0160)
• Position Type: Regular
• Scheduled Hours: 40 hours per week
• Shift: First Shift

Important Application Information:

• Final candidates are subject to successful completion of a background check.
• A drug screen or physical may be required during the post-offer process.
• If you are a current employee or student at The Ohio State University, please log in to Workday to use the internal application process.
• Ensure you have all necessary documents available when starting the application process. Review the additional job description section on postings for required documents.
• Prior to submitting your application, review and update (if necessary) the information in your candidate profile as it will transfer to your application.

The university is an equal opportunity employer, including veterans and disability.