Graduate Intern for Athletics Administration

Job Description

Graduate Intern for Athletics Administration

Summary: The Graduate Intern for Athletics Administration is a 10-month, 35 hour/week position designed to support the work of the Department of Athletics. This role primarily focuses on responsibilities related to the day-to-day Facilities operations within the Department of Athletics, encompassing areas such as facility scheduling, coordination of fitness memberships, and assistance with fiscal budget and purchasing control. The Graduate Intern must maintain full compliance with NCAA, Conference, and University rules and regulations throughout their tenure.

Essential Department Of Athletics Responsibilities

• Assist the Athletic Department in maintaining the database scheduling of all Athletics Facilities, serving as the central contact within the reservation system.
• Assist the Athletic Department in the management of outside community memberships, including registration, programming, communication, and serving as the general customer service contact.
• Assist the Athletic Department in maintaining fiscal budget control through data-entry of day-to-day expenses, coordinating accounts payable with the Associate Director of Athletics.
• Assist the Athletic Department in recording and delivering monetary deposits in conjunction with the University Bursar.
• Coordinate the opening and securing of the Athletic Facility on a day-to-day basis.
• Supervise, train, and schedule a student-workforce of approximately 50 to provide facility monitoring.
• Assist in the purchasing of regular office supplies.
• Collaborate with the Campus Facilities staff in the production of maintenance work-orders.
• Attend regularly scheduled Facilities meetings with various groups across campus.
• Participate in Athletic Department staff meetings, functions, and other duties as assigned by the Athletics Administration.
• Serve as a member of the Graduate On-Call (GOC) rotation in the event of a college closure.

Supervisory Responsibility

This position will provide support and supervision to undergraduate work-study students.

Qualifications

Required Skills & Experience

• Bachelor’s degree required, with admission to one of Regis College’s graduate programs.
• Prior experience in a collegiate and/or high school Athletics environment preferred.
• Strong organizational skills required.
• Excellent oral and written communication skills, computer literacy, and strong interpersonal skills to work with various college constituencies.
• The ability to work a flexible and irregular schedule.
• Works well as a team member or independently.
• Excels in prioritizing multiple tasks with attention to detail, problem-solving, and follow-through to consistently meet expectations and deadlines.
• Appropriate certifications in First Aid / CPR and AED are required within an appropriate time of hire and must be completed (per NCAA regulations) before the beginning of the competitive season.
• Must hold a valid driver’s license.
• Ability to positively interact with a diverse population and uphold the university’s commitment to inclusive excellence.
• A positive attitude and an understanding of the importance of being open-minded and flexible.

Salary & Benefits

• $4,000 stipend (10-month).
• Free room and full meal plan during the 10-month duration and supplemental meal stipends for summer and winter breaks based on work schedule and internship start/end dates.
• Tuition remission for two (2) eligible Regis graduate courses/semester, with a maximum of six graduate courses (18 credits) per academic year.
• The following campus-based programs are eligible for tuition remission:
  • 60 credits of MA in Counseling (24 credits are not covered by tuition remission. The supervised field experience must be completed after the graduate intern role is complete.)
  • 33 credits of MS in Regulatory and Clinical Research Management
  • 30 credits of MS in Digital Marketing and Communications
  • 36 credits of Accelerated MBA program
• The following fully online programs qualify for tuition remission on a space-available basis:
  • 33 credits of MS in Health Administration
  • 42 credits of Master of Public Health (6 credits are not covered by tuition remission)
  • 30 credits of Master of Social Work.
• Courses in Graduate Nursing, Occupational Therapy, Applied Behavioral Analysis, Speech Language Pathology, and Doctor of Education programs are not eligible for tuition remission.
• Training and professional development opportunities.
• Flexible schedule.

NOTE: This is a 10-month position, with the opportunity to continue the position for one additional 10-month term (2 academic year maximum).

Working Conditions/Physical Demand

• Conditions include a normal office environment, not subject to extremes in temperature, noise, odors, etc.
• Some evening and weekend work is to be expected.
• May spend extended periods at a terminal, on the telephone, or operating other office machines, requiring eye-hand coordination and finger dexterity.

The above statements are intended to describe the general nature and level of work being performed by people assigned to do this job. The above is not intended to be an exhaustive list of all responsibilities and duties required.

External and internal applicants, as well as position incumbents who become disabled as defined under the Americans with Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.

In employment, as in education, Regis College is committed to equal opportunity. Regis does not discriminate on the basis of race, color, age, religion, creed, sex, gender identity or expression, sexual orientation, ethnic or national origin, ancestry, citizenship, marital or parental status, physical or mental disability, genetic information, pregnancy, veteran’s status, membership in uniformed services or any other protected status.

Regis College Mission Statement

(Mission statement not provided in original text, so this space would remain blank or include a placeholder if this were a real application.)