Travel and Payroll STUDENT ASSISTANT

Job Description

STUDENT ASSISTANT | California Department of Social Services

The Tone:
This is an in-office Student Assistant position at the California Department of Social Services, located in Sacramento, CA. The California Department of Social Services is an organization committed to serving, protecting, and supporting Californians experiencing need, with a vision to empower well-being and disrupt systemic inequities through quality, inclusive, diverse, and equitable services. This role is crucial within the Accounting and Automation Support Bureau, which actively participates in the CECRIS Project, utilizes systems like Employee Service Center, and ensures the fiscal integrity of cost allocation and month/year-end processes. The Student Assistant will contribute to these vital functions by assisting with professional accounting duties, helping to ensure timely financial disbursements, accounts receivable, and accurate reporting of state and federal funds, thereby upholding the department’s mission.

The TL;DR
• Role: Internship
• Type: Student Assistant
• Location: In-person, Sacramento, CA
• Pay: $3,167.00–$4,268.00 monthly
• Team: Accounting and Automation Support Bureau
• Mission: Assists with professional accounting duties to ensure the department’s fiscal integrity for timely disbursements, accounts receivable, and accurate reporting of state and federal funds.
• Tech Stack: County Expense Claim Reporting Information System (CECRIS), Employee Service Center, FI$Cal

What You’ll Actually Do
• Assist with Professional Accounting: Learn to perform a variety of professional accounting duties that contribute to the maintenance of the California Department of Social Services’ fiscal integrity.
• Manage Financial Data: Request and meticulously organize financial data essential for accounting processes and analysis.
• Analyze and Audit Records: Participate in auditing and analyzing financial data to support accurate accounting transactions and reporting.
• Process Transactions: Learn to post critical accounting transactions to ensure proper financial record-keeping.
• Perform Reconciliations: Execute various reconciliations for general ledger accounts, funds, and internal records, directly supporting timely disbursements, accounts receivable invoices, and accurate reporting of state and federal funds.

The Must-Haves
• Background: Entry-Level student seeking to gain experience in professional accounting duties within a government setting.
• Experience: Applicants must be authorized to work in the United States without the need for visa sponsorship by the start date of employment.
• Skills:
• Foundational understanding or strong interest in learning accounting principles and financial processes.
• Capability for meticulous data organization and attention to detail for financial accuracy.
• Developing analytical abilities for auditing and reconciling financial records.
• Proactive and self-driven approach to learning new systems and procedures.
• Bonus: General understanding of state fiscal operations, cost allocation, or financial reporting systems such as CECRIS or FI$Cal, as these relate to the bureau’s functions.