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Job Description

[[title]] | Levy

The Tone:
This is a full-time administrative support role at Levy, located in St Louis, MO. Levy, founded 40 years ago, is a leading presence in the Food, Beverage, and Retail industry across over 200 venues, known for creating unforgettable experiences through custom strategies and impeccable service. This role is crucial for providing essential clerical and administrative support, ensuring the Catering Sales Department operates efficiently and maintains strong client relationships. Diversity of thought and inclusion are central to Levy’s success.

The TL;DR
• Role: Full Time
• Type: Full-time
• Location: St Louis, MO
• Pay: $20.00–$24.00 hourly
• Team: Supports the Catering Sales Department, assisting management staff.
• Mission: Provides essential clerical functions and administrative support to ensure the smooth operation of the Catering Sales Department.
• Tech Stack: Microsoft Office Suite (Word, Excel, Outlook), Canva, Cricut

What You’ll Actually Do
• Manage Communications: Answer telephones and emails, directing inquiries in a professional, client-focused manner.
• Support Department Operations: Create and distribute BEOs, assist in preparing for Operations meetings, and review BEOs for accurate financials.
• Maintain Confidential Records: Securely handle confidential personnel and client files, assisting management with sensitive documentation.
• Oversee Event Logistics: Manage orders, inventory, and hourly union staff during events, and create custom signage as needed.
• Generate Financial Reports: Prepare accurate end-of-month financial reports for colleagues and partners.

The Must-Haves
• Background: Successful candidates will have a background in clerical functions and administrative support, ideally within a sales or event environment, and a commitment to maintaining confidentiality.
• Experience: Basic proficiency with Microsoft Office Suite, including Word, Excel, and Outlook. Demonstrated ability to work regular daytime weekday hours, with flexibility for nights and weekends as required for event support.
• Skills: Professional communication, strong organizational abilities to meet deadlines and maintain tidiness, adaptability in evolving environments, attention to detail for financial accuracy, and the capacity to work both independently and collaboratively.
• Bonus: Experience with Canva and Cricut, a willingness to learn new event and creative software systems, and embodying a Nice, Passionate, and Professional demeanor when interacting with colleagues, clients, and partners.