Temporary Administrative Assistant

Job Description

Temporary Administrative Assistant | A leading food manufacturing company

The Tone:
This is a temporary role at a leading food manufacturing company, located in Chicago and Bolingbrook, IL, with a hybrid work arrangement. As a global organization, the company manufactures various food products. This position is crucial for maintaining smooth operations, combining administrative excellence with project coordination and communication across diverse teams and international time zones. The role supports leaders, anticipating deadlines and deliverables to ensure efficiency.

The TL;DR
• Role: Contract
• Type: Temporary
• Location: Chicago, IL; Bolingbrook, IL (Hybrid)
• Pay: $30 hourly
• Mission: This role ensures efficient administrative operations, coordinates projects, and facilitates communication for a global organization.
• Tech Stack: Microsoft Office, SharePoint, Monday.com, Smartsheet

What You’ll Actually Do
• Calendar Management: Manage executive and team calendars, schedule meetings, and coordinate logistics across multiple time zones.
• Travel Coordination: Arrange domestic and international travel, ensuring timely follow-up on action items.
• Document Preparation: Prepare, edit, and format professional documents, reports, and meeting summaries.
• Project Coordination: Support international and cross-functional projects by tracking timelines, milestones, and deliverables.
• Communication Liaison: Serve as a liaison across departments and global teams to support communication and alignment.
• General Support: Provide general administrative assistance and support special projects as needed.

The Must-Haves
• Background: Mid Career. This role requires 2+ years of administrative support and/or project coordination experience.
• Experience: Proven experience supporting multiple leaders with calendar management, scheduling, and travel coordination.
• Skills: Proficiency with Microsoft Office; strong written and verbal communication skills with excellent attention to detail; highly organized, adaptable, and able to prioritize tasks effectively.
• Bonus: Experience with SharePoint, Monday.com, or Smartsheet.