Store Accounting Coordinator

Job Description

Store Accounting Coordinator | Hy-Vee, Inc.

The Tone:
This is an hourly role at Hy-Vee, Inc., located in a store office setting. Hy-Vee is a large retail organization committed to fostering a helpful and engaged workforce that supports customers and each other, aiming to make lives easier, healthier, and happier. This role plays a critical, behind-the-scenes part in maintaining the store’s financial accuracy and operational smoothness, directly contributing to the overall integrity and success of the customer experience.

The TL;DR
• Role: Early Career
• Type: Hourly
• Location: In-person (store office setting)
• Team: Supports the Lead Store Accounting Coordinator and reports to Store Management.
• Mission: To ensure accurate daily cash accountability, deposits, reconciliations, and the smooth management of accounts payable and receivable within the store.

What You’ll Actually Do
• Daily Financial Operations: Conduct thorough register verifications, assess daily money requirements to manage safe contents effectively, and prepare daily deposits by counting the safe, consolidating gift card totals, and processing Western Union and utility reports.
• Reporting and Reconciliation: Generate and distribute critical reports from store servers, including sales and the sales ledger, and accurately prepare and review checkout and cash accountability reports for daily oversight.
• Accounts Management: Reconcile invoices, accurately enter them into the system for corporate submission, manage unpaid invoice reports, and conduct monthly reconciliations of Electronic Funds Transfer (EFT) and store accounts receivable with corporate.
• Specialized Accounting & Payroll Support: Perform third-party reconciliations for the pharmacy, reconcile FTD/Teleflora items monthly and post to the ledger, and assist with payroll preparation, including time clock management and processing employee status changes.
• Customer Communication & Compliance: Answer telephones promptly with helpful service, follow up with customers on old charges and bad checks, while ensuring strict adherence to personal hygiene, dress standards, and all Hy-Vee policies and guidelines.

The Must-Haves
• Background: Entry-Level. A high school diploma or equivalent experience is a required foundational qualification for this role.
• Experience: Preferred candidates will possess 6 months to 1 year of experience in a similar or related work environment, demonstrating familiarity with accounting support tasks.
• Skills: Requires the ability to solve practical problems and interpret varied instructions, perform arithmetic calculations involving fractions, decimals, and percentages with a high degree of accuracy, and maintain strict discretion and integrity when handling confidential financial information.