Remote Invoice Processing Specialist

Job Description

Remote Invoice Processing Specialist | Careerscape

The Tone:
This is a full-time, fully remote role for Careerscape’s client, offering an entry point into accounting and finance. The client provides hands-on exposure to accounts payable workflows and modern invoicing tools within a supportive finance team that values growth. This role is crucial for ensuring that vendor invoices are accurately processed, details are verified, and payments are kept moving on schedule, contributing directly to the smooth financial operations of the company. It suits individuals who are detail-oriented and enjoy bringing order to numbers and documents.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: Remote – United States
• Pay: $58000–$82000 yearly
• Team: Supportive finance team; reports to AP lead (implied)
• Mission: Ensure accurate and timely processing of vendor invoices to maintain efficient payment schedules.
• Tech Stack: Microsoft Excel, Microsoft Outlook, accounting or ERP software

What You’ll Actually Do
• Invoice Entry: Receive, review, and accurately enter vendor invoices into the accounting system on time.
• Detail Verification: Verify invoices against purchase orders, receiving documents, and contract terms to ensure accuracy.
• Account Coding: Code invoices to the correct general ledger accounts and cost centers.
• Discrepancy Resolution: Resolve invoice discrepancies and pricing or quantity mismatches by communicating with vendors and internal teams.
• Payment Support: Prepare payment batches for review, support weekly payment runs, and assist with month-end accounts payable close activities.

The Must-Haves
• Background: Entry-Level. High school diploma or equivalent is required, with foundational understanding in accounts payable, data entry, or clerical functions.
• Experience: Zero to one year of experience in accounts payable, data entry, or a related clerical role. Basic proficiency in Microsoft Excel and Outlook is also required.
• Skills: Strong attention to detail and high accuracy with numbers, clear written and verbal communication skills, comfort learning accounting or ERP software, and the ability to manage deadlines and prioritize tasks independently in a remote environment.
• Bonus: An associate or bachelor’s degree in accounting, finance, or business is preferred.