Receiving Area Coordinator

Job Description

Receiving Clerk | FirstService Residential

The Tone:
This is a full-time role at FirstService Residential, located in Florida. FirstService Residential is a leading residential property management company dedicated to enhancing the value of every property and the lifestyle of every resident. This role is crucial for maintaining the operational efficiency, safety, and security of the receiving area and freight elevator, ensuring smooth daily operations and a positive experience for residents and contractors. Your attention to detail and commitment to service will directly contribute to the organized and secure functioning of the community.

The TL;DR
• Role: Full Time
• Type: Full-time
• Location: In-person, Florida

• Team: Reports to a supervisor
• Mission: To maintain the efficiency, safety, and security of the receiving area, freight elevator, and contractor access for a residential association.
• Tech Stack:

What You’ll Actually Do
• Oversee Receiving Operations: Manage the receiving area and freight elevator, ensuring the area remains safe, orderly, clean, and never blocked or unattended.
• Manage Access and Security: Verify licenses, insurances, and permits for all service providers and contractors, issuing parking passes and ID passes as approved.
• Coordinate Resident Services: Schedule the freight elevator for residents moving in and out, adhering to Association Policy, and register all incoming deliveries and packages.
• Enforce Regulations: Ensure parking regulations and the rules and regulations of the Association are followed by all individuals accessing the property.
• Maintain Records and Reports: Monitor the coming and going of contractors through logs, complete required reports, and requisition necessary materials, tools, and supplies.

The Must-Haves
• Background: High school diploma or equivalency is preferred, with a focus on administrative support and operational oversight within a residential or similar environment.
• Experience: Previous experience in a similar role is preferred, demonstrating the ability to manage logistical processes and maintain facility standards.
• Skills: Strong customer service, communication, and interpersonal skills are required, alongside effective written and verbal communication abilities.
• Bonus: Multiple language fluency is desirable.