Property Bookkeeper

Job Description

Property Bookkeeper | P3 Properties

The Tone:
This is a Property Bookkeeper role at P3 Properties. P3 Properties is a vertically integrated real estate and hospitality company managing a growing portfolio of multifamily residential communities and hospitality assets. This role is crucial for maintaining the precise financial health and operational integrity of the portfolio. The Bookkeeper ensures all financial details, from vendor compliance to cash reporting, are handled with meticulous accuracy and organization.

The TL;DR
• Role: Full Time
• Pay: $70000–$80000 yearly
• Mission: This person ensures the accuracy of financial operations, from vendor compliance and utility management to invoice processing and rent billing, providing clear cash visibility across the portfolio.
• Tech Stack: Excel, Yardi, AppFolio, QuickBooks

What You’ll Actually Do
• Manage Vendor Compliance: Track and maintain vendor insurance certificates (COIs), W-9s, and required compliance documentation, proactively monitoring expirations and supporting new vendor onboarding.
• Oversee Utility & Vendor Accounts: Set up new utility accounts for acquisitions and vacant units, manage account changes for dispositions, and monitor all accounts for billing irregularities or service interruptions.
• Process Invoices & Payments: Review incoming invoices for accuracy, match them against contracts or purchase orders, flag discrepancies, and process approved payments accurately and on schedule.
• Ensure Billing Accuracy & Cash Visibility: Review monthly rent billings for accuracy, prepare daily cash reports across bank accounts for leadership review, and monitor property budgets against actuals to flag variances.

The Must-Haves
• Background: Professional with experience in accounts payable, finance administration, bookkeeping, or property accounting.
• Experience: 2+ years of experience in accounts payable, finance administration, bookkeeping, or property accounting.
• Skills: Strong proficiency in Excel; exceptional attention to detail and accuracy; organized and self-directed with the ability to manage recurring deadlines; clear, professional communication skills.
• Bonus: Experience with property management or accounting software (e.g., Yardi, AppFolio, QuickBooks); real estate or hospitality experience.