Procurement Specialist

Job Description

Procurement Specialist | Insight Global

The Tone:
This is a full-time, on-site role at Insight Global, situated in either San Diego, CA or Costa Mesa, CA. This position directly supports a significant engineering client, focusing on the essential administrative aspects of all purchasing activities. As a Procurement Specialist, you will be integral to the smooth operation of both project-specific and internal support departments, managing various purchasing tasks from issuing orders to verifying invoices and maintaining vendor relations. This role offers an opportunity to join a critical function within a large organization, ensuring that all procurement processes are handled accurately and efficiently to support ongoing business needs.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: In-person, San Diego, CA or Costa Mesa, CA
• Pay: $62000–$70000 yearly
• Team: Supports the administrative functions of all purchasing activities for Project and Internal Support departments within a large engineering client organization.
• Mission: This specialist ensures the seamless execution of purchasing processes and maintains strong vendor relationships, directly supporting the operational continuity and success of various engineering projects and internal functions.
• Tech Stack: JDE, IFS, GP

What You’ll Actually Do
• Purchase Order Issuance: Take responsibility for issuing precise subcontracts, equipment Purchase Orders, and material Purchase Orders utilizing specific enterprise resource planning (ERP) programs such as JDE, IFS, and GP. This involves careful data entry and adherence to established protocols to ensure all procurement initiates correctly.
• Invoice Verification and Reconciliation: Diligently review incoming invoices, cross-referencing and verifying prices against the corresponding Purchase Orders and all associated backup documentation. This critical step ensures financial accuracy and compliance before payment processing.
• Order Processing and Amendments: Manage the end-to-end processing of Purchase Orders, including the initiation, tracking, and finalization. Additionally, accurately process Change Orders to reflect any necessary modifications or adjustments to existing procurement agreements.
• Vendor Database Management: Systematically maintain and update comprehensive vendor lists, ensuring all contact information, contract details, and historical data are current and easily accessible for ongoing procurement needs.
• External Stakeholder Communication: Engage in professional and effective communication with vendors. This includes managing overall relationships, facilitating negotiations, and handling all other interactions to ensure clear understanding and strong partnerships throughout the purchasing lifecycle.

The Must-Haves
• Background: Possession of a High School Diploma or equivalent education is required. Candidates must also demonstrate foundational experience supporting purchasing or procurement activities, indicating a practical understanding of basic procurement principles.
• Experience: A minimum of 1 to 3 years of hands-on experience in administrative tasks related to processing invoices, managing purchase orders, and/or executing change orders is essential for this role.
• Skills: Proven ability to process complex purchasing documents including Purchase Orders and Change Orders. Strong capability in reviewing and verifying invoices against detailed backup documentation. Demonstrated proficiency in maintaining accurate vendor lists and fostering professional communication and relationships with external vendors.