Personal Assistant

Job Description

Personal Assistant | Not Specified

The Tone:
This is a contract role, based in Austin, Texas, offering comprehensive personal and administrative support to a local family. The position requires a highly organized, trustworthy, and service-oriented individual who can adapt to a non-traditional work schedule, where the workload varies week to week. This role is essential for ensuring the smooth operation of family affairs, anticipating needs, and becoming a trusted, long-term support figure. Success is built on flexibility, proactive problem-solving, strong communication, and absolute discretion in managing sensitive information.

The TL;DR
• Role: Contract
• Type: Full-time
• Location: Hybrid, Austin, TX
• Pay: $3840 monthly
• Team: Works alongside a house manager and other household staff.
• Mission: To provide comprehensive, trustworthy, and proactive personal and administrative support to a family.
• Tech Stack: Microsoft Office (Excel), Monday.com, AI tools

What You’ll Actually Do
• Manage Administrative & Financial Operations: Oversee calendars, appointments, payments, travel logistics, and comprehensive budget and expense tracking for the family.
• Provide Research & Reporting: Conduct in-depth research to produce structured summaries and reports, aiding in various family-related decisions.
• Coordinate Vendor & Household Services: Source, vet, and manage vendors, ensuring smooth coordination and quality control, and collaborate with the house manager on household staff.
• Execute Personal Errands & Logistics: Handle essential personal errands such as package deliveries, dry cleaning, prescription pickups, and occasional food or coffee retrieval.
• Maintain Data & Information Organization: Systematically organize and track critical data, documents, and sensitive personal information with utmost discretion and confidentiality.

The Must-Haves
• Background: Candidates should possess a proven background in providing comprehensive administrative and personal support within a private household or similar environment, demonstrating a highly organized, trustworthy, and service-oriented approach. This role requires a professional comfortable around children and large pets, possessing a personal vehicle for errands and on-site support.
• Experience: Demonstrated experience in managing complex calendars, appointments, and travel logistics. Proven ability in budgeting, tracking expenses, and managing payments. Proficiency with Microsoft Office Suite, especially Excel, is essential, alongside experience using project management tools like Monday.com and leveraging AI for research and productivity. A basic understanding of information security and confidentiality is also required.
• Skills: Exceptional organizational and detail-orientation skills with strong time management abilities. Strong research capabilities for vendor sourcing and due diligence, coupled with structured analysis and reporting. Excellent written and verbal communication in English, with conversational Spanish comprehension for household interactions. High integrity, discretion, and a professional appearance are paramount.
• Bonus: Prior experience in trip and event planning or coordinating multiple vendors simultaneously across various services.