Office Manager / Assistant

Job Description

Office Manager / Assistant | Robert Half

The Tone:
This is a full-time role advertised by Robert Half, located in San Francisco, CA, with a hybrid work model requiring 4 days onsite per week. Robert Half is the world’s largest specialized talent solutions firm, connecting highly qualified job seekers to opportunities at great companies across various sectors, including administrative and customer support roles. This specific position partners with a fast-paced professional services firm in San Francisco’s FiDi. The Office Manager / Assistant role is critical for supporting the firm’s daily operations and is ideal for someone organized, proactive, and ready to contribute to the company’s growth as it scales.

The TL;DR
• Role: Full Time
• Location: Hybrid, San Francisco, CA (FiDi)

• Mission: To support daily operations, manage essential financial and administrative tasks, and contribute to the growth of a professional services firm.
• Tech Stack: MS Office, QuickBooks

What You’ll Actually Do
• Operational Oversight: Support the daily operations of a professional services firm in a fast-paced environment.
• Financial Administration: Manage AP/AR, billing processes, and comprehensive financial bookkeeping utilizing QuickBooks.
• Vendor Relations: Oversee vendor management and handle associated logistical tasks for the firm.
• Executive Support: Provide administrative assistance, including proficient calendar and inbox management to support executive functions.
• Compliance and Organization: Handle the management of commercial insurance, business licenses, and maintain efficient electronic filing systems for document organization.

The Must-Haves
• Background: Proven career experience in office management or a similar administrative leadership role, demonstrating capability in core operational and administrative domains.
• Experience: Requires demonstrated experience in an office management or a comparable administrative position. Candidates must possess proficiency in QuickBooks for financial and bookkeeping management, strong skills in calendar and inbox management to support executive functions, and familiarity with managing commercial insurance and business licenses. Experience with electronic filing systems and document organization is also necessary.
• Skills: Demonstrated excellent organizational abilities and meticulous attention to detail are paramount. Effective communication skills are essential for professional interaction with visitors and team members. The ability to efficiently multitask and handle a variety of administrative responsibilities is also required.
• Bonus: Ideal for an individual who is organized, proactive, and ready to grow alongside the company as it scales within the professional services sector.