Office Manager / Assistant – Professional Services Support

Job Description

Office Manager / Assistant | Robert Half

The Tone:
This is a full-time role at a professional services firm, located in San Francisco, CA (FiDi). Robert Half is a specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. This position is crucial for maintaining efficient daily operations and supporting the firm’s growth by managing essential administrative, financial, and operational functions. The successful candidate will contribute to the smooth functioning of the office environment and its scaling initiatives.

The TL;DR
• Role: Full Time
• Location: Hybrid, San Francisco, CA (FiDi)

• Team: Supports daily operations
• Mission: To ensure smooth daily operations, financial management, and comprehensive administrative support for a professional services firm.
• Tech Stack: MS Office, QuickBooks

What You’ll Actually Do
• Daily Operations: Support the daily functioning and smooth operations of the professional services firm.
• Financial Tasks: Manage accounts payable/receivable, billing processes, and general bookkeeping.
• Vendor Relations: Handle management tasks and communications related to external vendors.
• Administrative Support: Provide comprehensive administrative assistance, including executive calendar and inbox management.
• Compliance & Records: Oversee commercial insurance, business licenses, and maintain electronic filing systems and document organization.

The Must-Haves
• Background: Manager. Proven experience in office management or a similar administrative role.
• Experience: Proficiency in bookkeeping and financial management using QuickBooks. Strong skills in calendar and inbox management to support executive functions. Familiarity with managing commercial insurance and business licenses. Experience with electronic filing systems and document organization.
• Skills: Excellent organizational abilities and attention to detail. Effective communication skills to interact professionally with visitors and team members. Ability to multitask and handle a variety of administrative responsibilities. Proficiency in MS Office.
• Bonus: Organized, proactive, and ready to grow as the company scales.