Office Administrative Assistant

Job Description

Position Summary

We’re looking for a reliable, motivated Office Administrative Assistant to become a key part of our everyday operations. This is a great opportunity for someone who enjoys variety, takes pride in organization, and wants to build practical office skills in a supportive environment.

You’ll assist with everything from data entry and purchasing to shipping, invoicing, and general office support. No college degree required — we value a strong work ethic, attention to detail, and a willingness to learn.

What You’ll Do

You’ll be hands-on in supporting our team and keeping the office running smoothly, including:

• Accurate Data Entry: Enter part numbers, inventory updates, and other records into systems and spreadsheets with attention to detail.
• Accounts Receivable Management: Assist with collections, customer billing and payment processing.
• Invoicing & Billing Assistance: Support accounts payable and receivable with invoice entry, organization, and follow‑ups.
• General Office Support: Filing, organizing documents, answering phones, maintaining office supplies, and assisting with day‑to‑day tasks.
• Cross‑Department Collaboration: Work with inventory, service, and sales teams to keep workflows efficient and organized.

What We’re Looking For

• At least 1 year of relevant work experience.
• Basic computer skills (Excel, Word, email, efficient typing).
• Detail‑oriented and able to follow instructions accurately.
• Organized, dependable, and able to juggle multiple tasks.
• Positive attitude and eagerness to learn.
• Clean background check required.
• Bonus: Basic accounting knowledge or QuickBooks experience.

What We Offer

• Hands‑on training and room to grow.
• A friendly, team‑oriented work environment.
• Competitive pay and benefits.
• Opportunities to gain experience across multiple departments.

Schedule

Monday – Friday | 8:00 AM – 5:00 PM