Medical Office Manager

Job Description

Office Manager | Robert Half

The Tone:
This is a Contract to hire Contract position at Robert Half, located in Palm Beach Gardens, Florida. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies, offering contract, temporary, and permanent placement solutions across various sectors. This role is crucial for ensuring the efficient daily operation of a medical office, providing essential administrative, front-desk, and operational support to maintain a well-organized and productive environment.

The TL;DR
• Role: Full Time
• Type: Contract to hire Contract
• Location: In-person, Palm Beach Gardens, FL

• Mission: Keep a medical office running efficiently by providing dependable front-desk and operational support, combining office coordination, supply management, and financial administration in a detail-oriented environment.
• Tech Stack: standard office software, general administrative tools

What You’ll Actually Do
• Office Management: Oversee daily office operations to ensure an efficient and well-organized workplace.
• Supply Chain Management: Manage purchasing and inventory of office materials, ensuring essential supplies are consistently stocked.
• Front-Desk Operations: Welcome visitors, answer calls, and provide courteous support to employees and guests.
• Administrative Coordination: Coordinate filing, document handling, and general office record organization.
• Financial Administration: Accurately process accounts payable, including invoice tracking and routine financial paperwork.

The Must-Haves
• Background: Manager level experience supporting administrative office operations in a detail-focused medical setting.
• Experience: Demonstrable experience ordering, tracking, and maintaining office supplies with strong attention to detail. Working knowledge of accounts payable processes, including invoice handling and payment support. Comfortable performing receptionist responsibilities such as greeting visitors and managing phone communication.
• Skills: Strong organizational skills with the ability to manage multiple priorities effectively. Proficiency with standard office software and general administrative tools.