Marketing Assistant – Marketing Operations Support

Job Description

Entry Level Marketing Assistant | Modalways

The Tone:
This is a full-time, W-2 employee role at Modalways, a company with a strong focus on technology. As an Entry Level Marketing Assistant, you will be a pivotal support member within the marketing department, crucial for maintaining operational efficiency and organizational clarity. Your primary function will involve actively assisting with a variety of general marketing and administrative tasks, directly contributing to the preparation of vital materials, the seamless coordination of internal projects, and the meticulous upkeep of organized records. This position is designed for an individual eager to learn and grow, providing fundamental support that enables the marketing team to execute its strategies effectively and professionally.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: In-person, Miami, FL

• Mission: To provide comprehensive administrative and project coordination support to the marketing department, ensuring all materials are prepared, records are maintained, and initiatives are tracked efficiently.
• Tech Stack: Microsoft Office, Google Workspace

What You’ll Actually Do
• Material Preparation: Actively assist with the comprehensive preparation of diverse marketing materials, compelling presentations for internal stakeholders, and detailed internal reports, ensuring they are accurate and ready for distribution.
• Record Management: Meticulously maintain organized records and thorough documentation for all marketing activities, projects, and communications, establishing a robust and easily accessible information system for the team.
• Project Coordination: Skillfully coordinate various marketing projects from initiation through to completion, while also providing essential administrative support to individual team members to facilitate smooth project progression.
• Initiative Tracking: Diligently help track and thoroughly document the ongoing progress and status of all marketing initiatives and specific projects, providing clear oversight and updates to the department.
• Brand Compliance: Ensure strict adherence to the company’s established branding guidelines across all prepared materials and communications, thereby maintaining a consistent and professional corporate image.

The Must-Haves
• Background: A high school diploma is a mandatory requirement for this entry-level position. Preference is given to candidates who possess or are working towards an associate or bachelor’s degree in a relevant field such as Marketing, Business, or Communications.
• Experience: Demonstrated proficiency in utilizing core office productivity software, specifically Microsoft Office or Google Workspace, is essential for managing daily tasks and communications. No specific years of experience are required for this early career role.
• Skills: Candidates must exhibit strong organizational skills to manage multiple tasks and responsibilities effectively, complemented by excellent time-management abilities to ensure timely project completion. Exceptional written and verbal communication skills are crucial for clear internal and external interactions, alongside a strong attention to detail and the capacity to efficiently multitask in a dynamic environment.
• Bonus: Possession of an associate or bachelor’s degree in Marketing, Business, Communications, or a closely related field is a distinct advantage, indicating a foundational understanding pertinent to the role.