Legal Assistant – Real Estate Closings

Job Description

Legal Assistant | Jobot

The Tone:
This is an in-person Legal Assistant role at a well-established, high-volume legal practice specializing in real estate transactions. The company prides itself on professionalism, efficiency, and delivering a seamless closing experience for clients. This role is crucial for supporting real estate closings and front office operations, ensuring accurate document handling and excellent client service. The ideal candidate will thrive in a collaborative, supportive environment that values attention to detail and client satisfaction.

The TL;DR
• Role: Early Career
• Location: In-person, at a legal office
• Pay: $18–$22 hourly
• Team: Works within a legal team, supporting experienced legal professionals
• Mission: To facilitate smooth real estate closings and provide exceptional front office client service by managing communications and supporting administrative tasks.
• Tech Stack: SoftPro (or similar closing software)

What You’ll Actually Do
• Client Relations: Serve as the front office point of contact, greeting clients, and managing incoming communications with professionalism and efficiency.
• Closing Support: Assist with real estate closing files, including document preparation, scanning, and accurate disbursement of funds.
• Document Control: Request and gather required documentation in accordance with contract terms, then review legal documents for accuracy and completeness prior to attorney approval.
• Office Administration: Coordinate appointments, meetings, and closing schedules, alongside general administrative functions such as filing, copying, and data entry.
• Environment Maintenance: Maintain an organized and professional reception area, monitor office supply inventory, and ensure adherence to office procedures and confidentiality standards.

The Must-Haves
• Background: Entry-Level. Prior experience in a legal, administrative, or office support role.
• Experience: Demonstrated ability to multitask and prioritize effectively in a fast-paced, high-volume, deadline-driven environment.
• Skills: Strong written and verbal communication, high attention to detail and accuracy, excellent organizational and time management, and a professional demeanor with strong client service skills.
• Bonus: Real estate closing experience, familiarity with SoftPro or similar closing software, and a proactive, resourceful, and adaptable mindset.