Legal Assistant – Civil Litigation

Job Description

Legal Assistant | Constangy

The Tone:
This is a full-time, permanent role at Constangy, located in Fairfax, VA. Constangy, Brooks, Smith & Prophete LLP is a law firm supporting a litigation-heavy practice, with a focus on civil litigation and labor & employment law. This role is crucial for maintaining efficient litigation workflows and supporting legal teams with administrative and case management responsibilities, requiring proactive problem-solving and critical thinking skills.

The TL;DR
• Role: Mid-level
• Type: Full-time
• Location: In-person, Fairfax, VA

• Team: Supports a litigation team of attorneys and paralegals
• Mission: To proactively manage case files, court filings, and administrative tasks to support a busy litigation practice.
• Tech Stack: iManage, ECF/PACER, CompuLaw, Microsoft Products (Word, Excel, PowerPoint, Outlook)

What You’ll Actually Do
• Case Management: Organize and maintain case files and other filings for a litigation team, ensuring all documentation is current and accessible.
• Court Filings: Conduct state filing online in Virginia and federal filing using the ECF/PACER systems accurately and efficiently.
• Deadline Tracking: Utilize the CompuLaw docketing system to maintain and monitor deadlines, assisting attorneys in meeting critical dates.
• Calendar & Reimbursements: Maintain electronic calendars for assigned attorneys, review and follow-up on client deadlines, and submit expense reimbursements.
• Financial & Intake Coordination: Coordinate with the accounting department on billing and related administrative matters, and manage the conflict check and client intake process for new matters.

The Must-Haves
• Background: A minimum of 3-5 years of experience as a Legal Assistant within a civil litigation law firm environment.
• Experience: Proficiency with state filing in Virginia and federal filing with ECF/PACER is required, alongside prior experience working with document management systems like iManage.
• Skills: Strong proficiency with Microsoft Products including Word, Excel, PowerPoint, and Outlook, coupled with excellent attention to detail and strong organizational skills.
• Bonus: Prior experience with CompuLaw docketing software is preferred, and labor & employment litigation defense experience is a plus.