Legal Assistant

Job Description

Legal Assistant | Mendes & Mount LLP

The Tone:
This is an in-person position at Mendes & Mount LLP, located in New York, NY. As a legal firm focused on litigation services, Mendes & Mount LLP relies on its legal assistants to provide crucial administrative and litigation support to attorneys. This role is vital for ensuring compliance with court rules, maintaining accurate records, and facilitating timely communication with all stakeholders, directly contributing to efficient case management and successful legal outcomes.

The TL;DR
• Role: Full Time
• Location: In-person, New York, NY

• Mission: Ensure attorneys receive comprehensive, timely, and compliant administrative and litigation support to facilitate effective case management and firm operations.
• Tech Stack: Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Adobe Acrobat Pro, Elite/3E, ChromeRiver, iManage, PACER, NYSCEF, NextGen CM/ECF, New Jersey eCourts, Legal research and court docketing websites, Document management systems and electronic records platforms

What You’ll Actually Do
• Document Management: Prepare, edit, proofread, and finalize a wide range of legal documents including pleadings, motions, and discovery materials, ensuring meticulous formatting, accuracy, and procedural compliance for court filings and service.
• Court Filings & Dockets: Coordinate and execute electronic filings in Federal, State, and Appellate courts using various e-filing systems, while continuously monitoring court dockets and litigation activity to track filing deadlines.
• Calendar & Deadlines: Maintain comprehensive litigation calendars that include court appearances, motion schedules, and discovery deadlines, actively providing attorneys and legal staff with timely reminders and procedural guidance.
• Administrative & Billing Support: Provide essential administrative support to attorneys, which includes entering time, assisting with timesheets, managing expense reimbursements, coordinating travel, and handling client communications and general office tasks.
• Case Coordination & Research: Facilitate efficient case management through internal departmental collaboration, review vendor invoices, maintain accurate claims files, and perform factual and litigation-related research utilizing court databases and legal resources.

The Must-Haves
• Background: Experience supporting attorneys in a litigation environment with strong knowledge of litigation procedures, court rules, and legal terminology.
• Experience: Demonstrated experience with electronic filing in State and Federal courts, exceptional proofreading, formatting, and document production skills, and the ability to manage multiple priorities and meet critical deadlines.
• Skills: Proficiency in Microsoft Office Suite, Adobe Acrobat Pro, legal timekeeping and billing software (e.g., Elite/3E), electronic filing systems (e.g., PACER, NYSCEF, NextGen CM/ECF, New Jersey eCourts), and document management systems.
• Bonus: Experience in a litigation law firm environment, working knowledge of New York and New Jersey State and Federal court procedures, experience preparing Tables of Contents and Tables of Authorities, and familiarity with electronic case management and docketing systems.