Land Records Clerk

Job Description

Land Records Clerk

Division/Department: Land Records & Licensing

Closing Date: March 14, 2026

Location: Queen Anne’s County Circuit Court, 200 N. Commerce Street, Centreville, MD 21617.

Salary: $50,324

FLSA Status: Non-Exempt

At Will: No

Position Type: FT (Full-Time)

About the Maryland Judiciary

The Maryland Judiciary offers a generous benefit package including medical, dental, vision, life insurance, paid time off, paid holidays, tuition assistance, continuing education programs, employee assistance programs, and State Retirement and Pension plans. Telework, up to 2 days per week, may also be available. Telework eligibility is based on job functions and the approval of the Administrative Head.

• Maryland Judiciary Benefits
• About the Maryland Court System
• Maryland Judiciary Pay Scale June 2025

Essential Job Functions

The Land Records Clerk position performs non-judicial clerical and cashiering work in the Circuit Court. Work involves examining, recording, verifying, and indexing real estate and other documents, such as deeds, mortgages, IDOTs, release agreements, plats, homeowner’s depository, etc. This role utilizes Odyssey (Enterprise Justice) to enter and review lien information. It also includes issuing business and marriage licenses in accordance with department procedures, the Annotated Code of Maryland, and using the eLicense program. Land Record instruments may be received in person, by mail, or electronically. The position requires accurate recording of documents and fees collected or taxes due.

Essential Duties And Responsibilities

• Provides customer service for the courts by examining, verifying, indexing, recording, scanning, numbering, entering data, microfilming, retrieving, and copying to process legal and recordable documents, especially related to land records, in order to maintain a permanent record for public use.
• Processes and records land documents (i.e., Agreements, Transfers, Leases, Deeds, Mortgages, Assignments, Financing Statements, Election Returns) and issues receipts in accordance with department procedures. Assigns liber and folio or other references to documents. Collects appropriate fees and calculates taxes and penalties, as appropriate. Performs cashier functions.
• Refers to current Annotated Code and Attorney General Opinions to determine validity and taxability of the various documents to be recorded.
• Provides customers with information about recording procedures, taxation, and other problems in pre- and post-settlement situations. Instructs customers on how the land records are organized and demonstrates how to search for a document in the system.
• Arranges documents in numerical sequence and prepares for batch processing. Prints batch lists, proofreads for possible errors, and makes corrections, as necessary. Maintains all indices for recorded documents, e.g., Federal Tax Liens, Hospital Liens, Notices of Sale, and Plats.
• Calculates fees, applicable state or county penalties, and verifies county tax status; refers public to appropriate county or state office or website to obtain additional information. Reconciles cash register drawer at the end of the day.

Minimum Qualifications

• Education: High school diploma (or GED equivalent).
• Experience: One (1) year of general clerical experience.

Substitution for Experience

• A Bachelor’s Degree may substitute the required work experience.
• A Paralegal/associate’s degree or 60 college credits may substitute the required work experience.
• A Paralegal Certificate may substitute the required work experience.

Preferred Experience

• Experience as a title company processor, escrow officer or closing coordinator.

Knowledge, Skills, And Abilities

Knowledge Of

• Judicial policies, procedures, and forms.
• Basic English and arithmetic to include, but not limited to, spelling, punctuation, addition, subtraction, multiplication, and division.
• Office equipment including, but not limited to, computers, telephones, copiers, scanners, fax machines and software to include, but not limited to, Microsoft Office Suite.

Skill In

• Applying job-related terminology, codes, policies, procedures, rules, regulations, and laws.
• Examining legal property documents.
• Communicating information effectively.
• Analyzing records, reports, and other business documents and noting details and facts pertinent to this assignment.

Ability To

• Use standard office and business equipment including, but not limited to, personal computers, word processing, spreadsheets, database software, copier, register, scanner, fax machine, etc.
• Operate special duplication equipment, typewriter, time/date document liber/folio, adding machine, numbering, and scanners.
• Calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.
• Interpret, apply, and follow a variety of written or verbal instructions.
• Communicate clearly, tactfully, and effectively with judges, the public, police agencies, attorneys, and other court officials and personnel, both verbally and in writing.
• Provide assistance, guidance, and direction to others in a polite and efficient manner.
• Work within time constraints, meet fixed deadlines, and demonstrate good organizational skills.
• Learn instrument codes and instrument-specific indexing procedures.
• Examine legal property documents.

Physical Requirements

Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Equipment, Machinery And Tools

• Personal computer
• Calculator
• Scanner
• Cash register
• Credit Card Terminal

Software And Computer Skills

• Elroi
• Simplifile
• eLicense
• Odyssey
• Microsoft Office
• Non-Case Revenue System
• Cashier register

Selection Process

Your application package will be used to determine your eligibility, qualifications, and ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration. It is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates, and hours of work. If you have held more than one (1) position at the same employer, you must list each position that you held, the length of time that you held each position, and the corresponding duties. Descriptions of duties that state, “see resume” will negatively impact consideration for this position. Applicants will not be contacted for additional information. Only applicants considered for this position will be contacted.

Complete applications must be submitted by the closing date. Information submitted after this date will not be added. Incomplete applications will not be accepted. Resumes will not be accepted in lieu of a completed application.

For further information please contact Talent Acquisition at aocta@mdcourts.gov.

Equal Opportunity Employer Statement

The Maryland Judiciary is an equal-opportunity employer committed to fostering a workplace culture of diversity, equity, inclusion, and belonging. We do not discriminate on the basis of race, color, religion, age, sex, pregnancy, marital status, national origin, military or veteran status, physical or mental disability, familial status, genetic information, gender identity or expression, sexual orientation, or any other characteristic protected by State or federal law. Applicants who need an ADA Accommodation during the application and/or interview process should send their request via email to ADA@mdcourts.gov or call 410-260-1732. The Maryland Judiciary is a drug-free workplace. Applicants must be United States citizens or eligible to work in the United States.

Please find the Maryland Judiciary’s equal employment opportunity policy here: Policy Prohibiting Discrimination, Harassment, and Retaliation.