Junior HOA Accounting Specialist – HOA Accounting

Job Description

Junior Accounting Specialist | Artemis Lifestyles

The Tone:
This is an entry-level, full-time role at Artemis Lifestyles, an organization specializing in managing homeowners’ associations. This position is based in our professional in-office environment, operating Monday through Friday. The Junior Accounting Specialist plays a crucial role in maintaining precise financial records and ensuring the smooth, timely processing of transactions for the associations we manage. This individual’s work directly contributes to accurate financial reporting, compliance with regulations, and delivering excellent customer service to homeowners, board members, and community managers. They will collaborate closely with senior accounting staff, learning and growing within the accounting field.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: In-person Kissimmee, FL

• Team: Works closely with senior accounting staff, community association managers, board members, and homeowners.
• Mission: This role is responsible for supporting the financial operations of homeowners’ associations, assisting with day-to-day accounting functions, maintaining accurate financial records, and ensuring the timely processing of all transactions. It aims to support accurate reporting, compliance, and excellent customer service for the communities.
• Tech Stack: Microsoft Office Suite, Excel, CINC, Strongroom, QuickBooks

What You’ll Actually Do
• Financial Record Management: Assist in maintaining accurate general ledger records for assigned homeowners’ associations and update accounting software systems as needed, ensuring all homeowner account records are precise.
• Transaction Processing: Efficiently process accounts payable transactions by coding and entering vendor invoices, and actively assist with accounts receivable functions, including handling homeowner assessments, payments, and account research.
• Account Reconciliation: Perform precise bank account reconciliations and provide support for the reconciliation of reserve and investment accounts, ensuring financial data integrity.
• Financial Reporting & Compliance: Prepare and post routine journal entries under guidance, and support the monthly preparation of financial statements (balance sheets, income statements, variance reports), as well as annual audits, reviews, and tax preparation.
• Stakeholder Communication & Support: Research and respond to basic financial inquiries from homeowners, board members, vendors, and community managers, while also assisting with homeowner billing, collections, late fees, payment plans, and account correspondence according to HOA policies.

The Must-Haves
• Background: Entry-level accounting role with an Associate degree in Accounting, Finance, Business Administration, or a related field preferred.
• Experience: 0-2 years of experience in accounting, bookkeeping, accounts payable, accounts receivable, or administrative accounting; internship, HOA, property management, banking, or customer service experience preferred.
• Skills: Basic understanding of accounting principles and financial reporting, proficiency in Microsoft Excel, strong attention to detail and commitment to accuracy, and strong written, verbal, and interpersonal communication skills.
• Bonus: Bachelor’s degree in Accounting or Finance, experience with accounting software like CINC or QuickBooks, interest in community association accounting, and familiarity with HOA governing documents.