Internship – Public Administration Support

Job Description

Internship – Finance | City of Coral Gables

The Tone:
This is an internship at the City of Coral Gables, located in Coral Gables, FL. The City of Coral Gables, also known as The City Beautiful, is a progressive, international, coastal, and historic municipality with a population of 51,000 residents, a vibrant downtown, and is home to the University of Miami. This role offers hands-on experience within a dynamic public sector environment, contributing to the financial and administrative operations of a community recognized for its quality of life. The intern will play a key support role across various city divisions, gaining practical exposure to municipal finance.

The TL;DR
• Role: Internship
• Location: In-person Coral Gables, FL
• Mission: This role contributes to the efficient operation of the city’s financial and administrative functions by providing support to various divisions.
• Tech Stack: computer, fax machine, copier, scanner, spreadsheets

What You’ll Actually Do
• Administrative Support: Perform general clerical duties, including maintaining logs, making copies, scanning documents, assembling materials, preparing labels, and entering basic data.
• Collections Assistance: Support the collections division by printing and mailing bills, processing payments, sorting mail, updating customer records, and validating data against public records.
• Accounting Support: Assist the accounting division with preparing spreadsheets, summarizing data for analyses, collating information for auditors, creating and posting journal entries, and generating financial reports.
• Procurement Aid: Contribute to the procurement division by conducting web-based research, contacting external agencies and suppliers, compiling meeting documents, attending meetings, and recommending template revisions.

The Must-Haves
• Background: Actively pursuing a Bachelor’s, Master’s, or Doctorate degree. Career level: Entry-Level.
• Experience: Familiarity with basic office equipment operation (fax machine, copier, scanner, computer) and data entry tasks.
• Skills: Self-motivation, ability to multitask, capacity to work independently, excellent verbal communication, and excellent written communication.
• Bonus: Preferred courses of study include accounting, economics, finance, mathematics, management, political science, or public administration.