Industry Inspection Bureau Intern – Information System Organization

Job Description

Division of Safety & Health Internship – Hourly – Albany | New York State Department of Labor

The Tone:
This is an hourly internship opportunity at the New York State Department of Labor, with a primary location in Albany, NY. The Department of Labor is a significant public service organization comprising 2,743 dedicated individuals, driven by the mission to deliver exceptional services to New York’s workforce and businesses. This organization plays a vital role in fostering career development, supporting the growth and stability of New York businesses, and ensuring the empowerment and protection of its workers. This specific internship within the Division of Safety & Health is crucial for supporting the Industry Inspection Bureau’s mandate, enabling it to modernize its regulatory processes and enhance the efficiency of its information tracking and digital record-keeping. The successful intern will make tangible contributions to streamlining essential regulatory oversight and promoting consistency across the state’s safety and health initiatives.

The TL;DR
• Role: Internship
• Type: Hourly
• Location: In-person, Albany, NY

• Team: Industry Inspection Bureau within the Division of Safety & Health
• Mission: To streamline regulatory licensing processes and modernize information tracking and digital record-keeping for the Industry Inspection Bureau.
• Tech Stack: SharePoint

What You’ll Actually Do
• SharePoint Creation: Create a SharePoint system to centralize and organize record-keeping for licensing and permitting processes.
• File Migration: Assist in organizing existing shared folders and migrating necessary files to the new SharePoint system.
• Modernization Support: Contribute to the overall modernization initiative for the bureau’s record-keeping practices.
• Training Database: Develop systems to track staff training and establish a centralized training database to ensure consistency statewide.
• Explosive Magazine List: Create a master list of all explosive magazines and associated fees, which the bureau is responsible for inspecting and certifying.

The Must-Haves
• Background: Candidates must be United States citizens or foreign nationals legally eligible to work in the United States, and at least 18 years of age. Applicants must be actively enrolled in a New York State college, university, or graduate program, or be a resident of New York State attending an equivalent program outside the state. A minimum cumulative grade point average (GPA) of 2.0 or its letter grade equivalent is required.
• Experience: Applicants must have completed at least one year as a student at a degree-granting two or four-year college or university. Part-time students who have accumulated one year’s worth of academic credits over a longer period may also qualify, as can currently enrolled or accepted graduate students.
• Skills: The ideal candidate will demonstrate strong self-starter qualities, capable of working independently on assigned tasks. Essential skills include a high level of technological proficiency, which will be critical for assisting with digital record-keeping and system development.
• Bonus: The department prefers candidates who are at the Sophomore to Senior education level in their undergraduate studies. Preferred academic concentrations include Business Administration, Engineering, or Information Technology, indicating a desire for foundational knowledge in these areas.