Financial Project Assistant

Job Description

Financial Project Assistant | Arcadis

The Tone:
This is a full-time role at Arcadis, located in Buffalo, New York. Arcadis is a global company with over 34,000 people across more than 30 countries, focused on delivering sustainable design, engineering, and consultancy solutions for natural and built assets. This position plays an important role in supporting project administration and financial operations for multiple project managers, contributing directly to the company’s mission of improving quality of life and creating a lasting legacy through meaningful work.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: In-person Buffalo, NY
• Pay: $42480–$63720 yearly
• Team: Supports multiple Project Managers and operations, with regular interaction with the Project Controller and Finance Manager.
• Mission: Ensure accurate financial tracking and administrative support for multiple projects, enabling efficient project management and client billing processes within the Buffalo Area.
• Tech Stack: Microsoft Word, PowerPoint, Outlook, Excel

What You’ll Actually Do
• Monthly Invoicing: Work closely with project managers to ensure the accurate and timely preparation and submission of monthly client invoices for all assigned projects within the Buffalo Area.
• Financial Metrics Analysis: Provide and analyze comprehensive financial project metric reports for project managers, covering key performance indicators such as project revenue, profitability, and accounts receivable.
• Subcontractor and Project Setup: Coordinate effectively with subcontractors regarding their specific billing requirements and manage the initial setup of new projects, including consistently updating project forecasts within designated project management tools.
• Billing Document Preparation and Review: Prepare all necessary documents associated with client billing, meticulously verifying invoices for compliance with contractual terms across multiple projects simultaneously.
• Sophisticated Reporting and Reviews: Generate sophisticated reports and spreadsheets, applying a high level of quality control to documents, particularly those for billing large municipal clients, and actively participate in monthly project reviews with Finance Managers and Project Managers.

The Must-Haves
• Background: Associate or Bachelor degree in Accounting, Finance, Business Administration, or a related field, or equivalent experience.
• Experience: Demonstrated high level of proficiency in Microsoft Word, PowerPoint, Outlook, and Excel, coupled with the capability to manage multiple projects and responsibilities simultaneously under time constraints.
• Skills: Strong analytical skills with keen attention to detail; excellent interpersonal and communication skills; and exceptional time management and organizational abilities to effectively prioritize tasks.
• Bonus: 1-3+ years of related experience, a finance background or relevant coursework, previous administrative experience in a fast-paced environment, or prior experience with client billing procedures.