Financial Operations Coordinator

Job Description

Financial Specialist Intermediate | University of Michigan

The Tone:
This is a full-time role at the University of Michigan, located in Ann Arbor, MI, with eligibility for hybrid work. The University’s Office of Budget and Planning supports the financial stability and strategic initiatives of key university offices, including the Office of the Provost. This role is crucial for maintaining accurate financial records, processing transactions, and providing essential financial data that informs budgetary decisions across the institution.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: In-person, Ann Arbor, MI

• Team: Office of Budget and Planning and Office of the Provost | Reports to the Assistant Director of University Budget, Office of Budget and Planning.
• Mission: Support a variety of financial operations, commitment tracking, reporting, and administrative activities for key university offices.
• Tech Stack: Microsoft Excel, financial systems, databases, reporting tools

What You’ll Actually Do
• Process financial transactions: Support financial operations by processing invoices, journal entries, and other transactions for the Office of Budget and Planning and the Office of the Provost.
• Coordinate financial operations: Liaise with the Shared Services Center for Accounts Payable, Accounts Receivable, supplier maintenance, statement reconciliations, and related financial activities.
• Manage commitment tracking: Provide support for commitment tracking and database management, including maintaining records, processing journal entries, updating information, and filing documentation.
• Provide financial liaison support: Offer financial and administrative assistance, prepare financial information, support budget processes, answer routine inquiries, and communicate university policy updates.
• Prepare financial reports and assist with budgeting: Create recurring and ad hoc financial reports for budget monitoring and operations, and support annual budget activities like uploads, material preparation, and assumption development.

The Must-Haves
• Background: Bachelor’s degree in accounting, finance, business administration, or a related field, or an equivalent combination of education and experience.
• Experience: Experience using Microsoft Excel and working with financial systems, databases, or reporting tools.
• Skills: Strong attention to detail with the ability to review financial information, identify discrepancies, follow established processes, and possess excellent written, verbal, and interpersonal communication skills while maintaining confidentiality in a collaborative team environment.