Finance Assistant – Accounts Payable

Job Description

Finance Assistant | Monadnock Food Co-op

The Tone:
This is a part-time role at Monadnock Food Co-op, located in Keene, NH. The Monadnock Food Co-op is dedicated to fostering a healthier, more sustainable food system by supporting local producers and serving the community. This role is vital for maintaining the co-op’s financial health, providing accurate insights that enable its continued growth and mission. It requires a meticulous and reliable individual to ensure financial precision within a friendly, community-focused environment.

The TL;DR
• Role: Early Career
• Type: Part-time
• Location: In-person, Keene, NH
• Pay: $20.95 hourly
• Team: Reports to Bookkeeper or Finance Manager.
• Mission: This role is responsible for accurately managing all aspects of the Accounts Payable process to ensure the co-op’s financial soundness.
• Tech Stack: QuickBooks Online, Excel, Word, Transaction Pro, LBMX

What You’ll Actually Do
• Invoice Processing: Review, code, and accurately enter all submitted invoices, receipts, and credits into QuickBooks, following up on any discrepancies with buyers or managers.
• Credit Card Reconciliation: Review and reconcile the credit card account, ensuring all transactions have matching receipts and following up with individual card users as necessary.
• Data Transfer: Transfer invoices and credit memos from LBMX into QuickBooks using Transaction Pro for streamlined accounting operations.
• Vendor Remittance Review: Review remittance forms from key vendors such as UNFI, KeHe, Albert’s Organics, and AGNE, ensuring the accurate receipt and entry of all invoices and credits into QuickBooks.
• Financial Administration Support: Participate in the preparation of annual hard copy files for external storage and provide general project assistance to the Bookkeeper or Finance Manager as requested.

The Must-Haves
• Background: Entry-Level. Minimum high school diploma or equivalent, with a foundational understanding of accounting or bookkeeping principles.
• Experience: At least two years of accounting or bookkeeping experience is preferred. Proficiency with QuickBooks Online, Excel, and Word is required, along with the ability to quickly learn other accounting software.
• Skills: A keen eye for detail and the ability to identify discrepancies. Strong numerical aptitude, including the ability to perform calculations with whole numbers, common fractions, and decimals. Exceptional organizational skills for managing financial documents and processes effectively.
• Bonus: An Accounting or Bookkeeping certificate is preferred.