Finance Administrative Assistant

Job Description

Accounting Assistant | Human Services Management Corporation

The Tone:
This is an early career position at Human Services Management Corporation, located in Concord, MA. The company, through Minute Man Arc, is dedicated to improving the lives of people with disabilities by providing essential services and support. This Accounting Assistant role is vital to the five-person finance team, ensuring the accurate management of agency finances and supporting critical administrative operations. By contributing to the financial health of the organization, you will directly impact the ability to empower individuals with disabilities and make a real difference in the community.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: In-person, Concord, MA
• Pay: $20–$21 hourly
• Team: Five-person team of professionals
• Mission: Manages agency finances by reviewing reports, reconciling differences, and assisting with data entry to ensure financial accuracy and support critical administrative functions.
• Tech Stack: Excel, Word, Telephones

What You’ll Actually Do
• Review Payroll Deductions: Review and verify bi-weekly retirement deductions for accuracy in payroll.
• Verify Benefits Invoices: Compare monthly medical, dental, and vision benefit deductions against vendor invoices to ensure accuracy.
• Track Overtime: Enter staff overtime report data into the current fiscal year tracking spreadsheet for accurate record-keeping.
• Process Daily Transactions: Record daily cash, checks, and credit card transactions into a spreadsheet to maintain accurate financial records.
• Provide Administrative Support: Perform essential office duties including filing, scanning, preparing purchase requisitions, and acting as an administrative backup to support overall agency operations.

The Must-Haves
• Background: Entry-Level. High school diploma, basic understanding of office practices, and general accounting knowledge.
• Experience: Relevant experience utilizing Excel, Word, and telephones for daily tasks.
• Skills: Strong math skills, meticulous attention to detail, and strong organizational skills.