Executive Assistant

Job Description

Executive Assistant (Event Planning & Administrative Support) | Presidential Exteriors

The Tone:
This is a full-time role at Presidential Exteriors, located in New Brunswick, NJ. Presidential Exteriors is a rapidly growing, award-winning construction company recognized among the nation’s fastest-growing and largest residential contractors. This role is essential for supporting our leadership team and ensuring smooth operations by coordinating company-wide events, managing executive schedules, and handling various administrative tasks.

The TL;DR
• Role: Early Career
• Type: Full-Time
• Location: In-person, New Brunswick, NJ
• Pay: $42000–$55000 yearly
• Mission: This person coordinates company events, manages executive schedules, and handles various administrative tasks to ensure efficient operations and support for the leadership team.
• Tech Stack: Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

What You’ll Actually Do
• Event Coordination: Coordinate company events, including meetings, conferences, and celebrations.
• Executive Support: Provide administrative support to the executive team by managing calendars, scheduling meetings, and arranging travel.
• Document Preparation: Prepare documents, presentations, and reports for meetings.
• Office Management: Welcome visitors, manage incoming calls, maintain an organized front desk area, and manage office supplies and inventory.
• Information Handling: Organize and maintain filing systems, handling sensitive information with professionalism.

The Must-Haves
• Background: Bachelor’s preferred.
• Experience: Strong organizational and time-management skills; ability to prioritize and manage multiple tasks in a fast-paced environment; high level of professionalism and discretion in handling confidential information.
• Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); excellent communication skills, both written and verbal.
• Bonus: A positive, proactive, and adaptable attitude.