Executive Assistant to CEO

Job Description

Executive Assistant to CEO | Not Specified

The Tone:
This is a full-time role, located in-person in Birmingham, MI, with frequent travel required to locations including Newport Beach, CA. The CEO operates multiple successful ventures, encompassing a rapidly growing multifamily real estate portfolio, a dedicated real estate team, and an influential online education and coaching platform. This pivotal Executive Assistant position is designed for an individual who can operate at an exceptionally high level. The role is critical for ensuring seamless day-to-day operations, aggressively protecting the CEO’s valuable time, and meticulously preventing any details from falling through the cracks across all business and personal domains.

The TL;DR
• Role: Full Time
• Type: Full-time
• Location: In-Person, Birmingham, MI

• Mission: This person will drive efficiency, aggressively protect the CEO’s time, and ensure meticulous execution across all business and personal responsibilities.

What You’ll Actually Do
• Calendar & Time Management: Optimize the CEO’s productivity by meticulously managing their complex calendar, prioritizing commitments, and acting as a proactive gatekeeper to protect their valuable time from distractions.
• Personal & Household Support: Provide comprehensive household support, including managing dog care, organizing the home, performing light cleaning duties, and coordinating external service providers and personal errands efficiently.
• Multi-Entity Operations: Offer dedicated assistance across various company entities by diligently tracking key projects, ensuring timely execution, managing communications with stakeholders, and implementing workflow improvements.
• Real Estate Administration: Administer support for the growing real estate portfolio, which involves tracking deals, managing the underwriting process, assisting with due diligence, organizing closing documents, and reporting on performance metrics.
• Content & Brand Management: Coordinate content creation initiatives for digital platforms, manage production schedules, collaborate effectively with external editors and marketers, and ensure strict adherence to brand consistency and deadlines.

The Must-Haves
• Background: A proven track record of independently supporting high-performing executives or entrepreneurs across diverse business operations and complex personal logistics.
• Experience: Demonstrated success in meticulously managing executive calendars, coordinating extensive travel, and providing comprehensive administrative and personal support in a high-demand, multi-faceted environment.
• Skills: Exceptional organizational and time management abilities, proactive problem-solving, meticulous attention to detail, strong verbal and written communication, and proficiency in coordinating complex logistical arrangements.
• Bonus: A genuine affection for dogs is essential, as the role involves daily interaction with two Labradors and general dog care responsibilities.