Executive Assistant & Operations Coordinator

Job Description

Executive Assistant & Operations Coordinator

Revolution Group is seeking a highly organized, proactive professional to join our team as an Executive Assistant & Operations Coordinator. This pivotal role provides direct support to the Founder while ensuring the smooth operation of our office and the flawless execution of our events. It seamlessly blends executive support, office coordination, and event planning responsibilities, making it an ideal opportunity for an individual who thrives in a dynamic environment and enjoys taking ownership of projects from inception to completion.

This position offers unique exposure to executive leadership, hands-on experience in operational and event management, and the invaluable opportunity to contribute meaningfully to a high-performing, client-focused team dedicated to excellence.

Key Responsibilities

• Executive Support to the Founder
  • Manage the Founder’s calendar with precision, including coordinating complex internal and external meetings.
  • Assist comprehensively with travel arrangements, detailed itineraries, and thorough meeting preparation.
  • Proactively manage priorities and skillfully resolve scheduling conflicts to optimize efficiency.
  • Prepare essential materials, agendas, and ensure diligent follow-up items for all meetings.
• Office Administration & Coordination
  • Serve as the professional first point of contact for all incoming calls and visitors, representing Revolution Group’s brand.
  • Coordinate the office calendar and conference room scheduling to ensure optimal resource utilization.
  • Assist with daily office operations and contribute to internal projects, enhancing overall productivity.
  • Support document preparation, internal coordination efforts, and various administrative tasks.
  • Maintain impeccable organization across all office systems and workflows.
  • Handle all information with the utmost discretion and professionalism, safeguarding sensitive data.
• Event Planning & Coordination
  • Assist with the comprehensive planning and coordination of member and stakeholder events throughout the year.
  • Manage all event logistics, including venue selection, vendor relations, invitation distribution, RSVP tracking, and meticulous timeline adherence.
  • Coordinate effectively with internal team members to ensure all events consistently meet Revolution Group’s high standards of excellence.
  • Assist with thorough event preparation, efficient on-site coordination, and diligent post-event follow-up.

Qualifications

• 1–3 years of demonstrated experience in administrative support, executive assistance, or a closely related role. (Entry-level candidates possessing strong organizational skills and a proactive attitude are highly encouraged to apply).
• Exceptional organizational skills coupled with meticulous attention to detail.
• Strong written and verbal communication skills, essential for clear and effective interaction.
• Proven ability to manage multiple priorities concurrently and consistently meet demanding deadlines.
• Possession of a high level of discretion and unwavering professionalism in all interactions.
• A proactive mindset and a genuine willingness to ask insightful questions and adeptly solve problems.
• Strong time management capabilities and excellent follow-through on all assigned tasks.

Culture & Expectations at Revolution Group

At Revolution Group, our collaborative approach is as paramount as the work itself. Our team operates on a foundation of trust, professionalism, and accountability. We expect every team member to actively contribute to a culture built on transparent communication, strong ownership, and diligent follow-through.

• Communication: We champion over-communication. If anything is unclear, if a challenge arises, or if a timeline shifts, we encourage you to ask questions immediately.
• Confidentiality: Our work frequently involves sensitive client information. Upholding privacy and exercising absolute discretion is paramount and non-negotiable.
• Execution: Diligent follow-through, unwavering attention to detail, superior organization, and effective time management are fundamental to our success. Many coordination tasks occur via email and scheduling systems, necessitating regular monitoring and prompt responses.
• Learning Mindset: We actively encourage asking questions and seeking clarity. It is the most effective way to learn, grow, and preempt potential mistakes.

Our Core Values

• Client First – Our members are the heart of everything we do, driving our mission.
• Teamwork – We win together with grit and unyielding passion.
• Urgency – We move fast and are committed to making it happen.
• Execution – We consistently deliver excellence in every endeavor.
• Communication – We communicate early, clearly, honestly, and often.
• Problem Solving – We tackle challenges wisely and effectively.
• Accountability – We own our responsibilities and are committed to winning them.

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