Executive Assistant

Job Description

Executive Assistant | ECS Fin Inc.

The Tone:
This is a contract role at ECS Fin Inc., located in Mamaroneck, NY. ECS Fin Inc. develops integrated, end-to-end transaction processing solutions for banks, corporates, and capital markets. This role is crucial for providing high-level administrative support to senior leadership, ensuring efficient daily operations and allowing executives to focus on strategic objectives. The Executive Assistant will be a key player in maintaining organizational flow and supporting the company’s commitment to operational excellence.

The TL;DR
• Role: Contract
• Type: Contract
• Location: In-person, Mamaroneck, NY

• Mission: Ensure senior leadership is fully supported in their administrative needs, enabling them to focus on core business functions and strategic initiatives.
• Tech Stack: Microsoft Office, Google Workspace, company-specific systems

What You’ll Actually Do
• Calendar Management: Manage executive calendars, schedule meetings, and coordinate complex travel arrangements for senior leadership.
• Administrative Operations: Organize and prioritize correspondence, maintain meticulous records and files, and prepare detailed expense reports.
• Document Preparation: Draft and edit a variety of documents and presentations, ensuring they are polished and professional for executive use.
• Stakeholder Communication: Act as the primary point of contact between executives and both internal and external stakeholders, handling all interactions with professionalism.
• Project Coordination: Support the coordination of team activities and small projects, collaborating with other administrative staff to ensure smooth office operations.

The Must-Haves
• Background: Proven ability to provide comprehensive, high-level administrative support to senior leadership.
• Experience: Strong expertise in executive administrative assistance, including proficient calendar management, meeting coordination, and travel arrangements.
• Skills: Excellent written and verbal communication, proficiency with productivity tools like Microsoft Office or Google Workspace, ability to manage multiple priorities independently, and high discretion with confidential information.
• Bonus: Previous experience supporting executives within financial services, technology, or a related industry.