Executive Assistant
Are you applying to the internship?
Job Description
About the Company:
The client is a corporate organization located in Jersey City.
Job Description:
They are seeking an Executive Assistant to provide comprehensive administrative support to a C-Suite executive. This role offers significant exposure to Board-level activities, investor relations, and executive operations.
Responsibilities:
• Manage the executive’s work schedule and calendars, adapting to ever-changing needs.
• Schedule appointments and travel arrangements, including lodging and detailed travel itineraries.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Maintain an active “To Do” list and assist the executive in staying on track.
• Prepare various reports on a timely basis, including expense reports.
• Assist in preparing PowerPoint presentations, research, and meeting materials.
• Manage planning for annual trips and conferences, maintaining schedules of events.
• Demonstrate a general understanding of the investor outreach process, updating investor lists and maintaining electronic files.
• Monitor, screen, respond to, and distribute incoming communications (phone, emails, messages) in a professional manner.
• Maintain updated contact information and manage all appropriate filing of necessary paperwork.
• Plan and execute events, outings, and Board of Directors dinners.
Requirements:
• Bachelor’s Degree is preferred.
• Minimum 5+ years of related experience supporting a C-Suite Executive.
• Highly organized and able to prioritize multiple tasks with minimal supervision.
• Exceptional written and verbal communication skills.
• Proficiency in Microsoft Office (Word, PowerPoint, and Excel).
• Familiarity with Investor Relations platforms is preferred.
Compensation & Logistics:
• Salary: $110,000 – $150,000 base plus discretionary bonus.
• Location: Onsite 5 days per week in Jersey City.
• Hours: 9:00 AM – 6:00 PM.
