Entry Level Project Coordinator

Job Description

Entry Level Project Coordinator | Nexxaworks

The Tone:
This is an entry-level opportunity at Nexxaworks, a company where creativity, strategy, and new approaches come together to craft marketing solutions that truly make a difference. We pride ourselves on being more than just a marketing firm; we are growth partners, storytellers, and enthusiastic supporters for our clients, committed to making a tangible impact. This Entry Level Project Coordinator role is crucial for maintaining the smooth operation of our projects, providing essential support to project managers. It is designed for recent graduates or individuals in the early stages of their careers who are eager to develop foundational skills in project management and coordination within a collaborative environment. Your contribution will directly impact our ability to deliver timely and effective marketing solutions, ensuring seamless communication and organized workflows across diverse projects and with industry-leading clients.

The TL;DR
• Role: Early Career
• Location: In-person, Miami, FL
• Mission: This person ensures projects run smoothly by meticulously coordinating tasks, managing resources, and facilitating clear communication among all project participants to achieve marketing solution goals.
• Tech Stack: Microsoft Office Suite (Word, Excel, PowerPoint)

What You’ll Actually Do
• Planning and Scheduling Support: Assist project managers in the comprehensive planning and scheduling of all project activities, contributing to a well-structured project roadmap and ensuring efficient resource allocation from project inception.
• Stakeholder Communication Coordination: Act as a central point for coordinating communication, fostering clear and consistent information exchange between all internal project team members and external stakeholders, ensuring everyone remains aligned with project objectives.
• Progress Tracking and Reporting: Diligently track project progress against established timelines, consistently updating detailed project status reports to provide transparent insights and enable informed decision-making for ongoing projects.
• Meeting Organization and Documentation: Efficiently organize and schedule all project-related meetings, meticulously prepare comprehensive agendas to guide discussions, and accurately document meeting minutes to ensure a clear record of all decisions and assigned action items.
• Project Documentation Management: Systematically support the comprehensive management of all project documentation and records, ensuring that all information is easily accessible, well-organized, and consistently up-to-date for immediate and future reference.
• Deadline Monitoring and Notification: Proactively monitor critical project timelines and promptly notify team members of upcoming deadlines and key milestones, helping to keep projects on schedule and anticipate potential delays.

The Must-Haves
• Background: Others. Candidates for this early-career role should possess a basic understanding of project management principles and terminology.
• Experience: This position is ideally suited for recent graduates or individuals early in their professional careers who are seeking hands-on experience in a professional setting, with demonstrated proficiency in using Microsoft Office Suite applications (Word, Excel, and PowerPoint).
• Skills: Strong organizational skills, coupled with excellent time management abilities and a keen attention to detail, are critical for managing multiple project elements concurrently and accurately. Exceptional verbal and written communication abilities are required to effectively coordinate with diverse teams and stakeholders, ensuring clarity and precision in all interactions. The capacity to multitask and manage several assignments simultaneously is also vital for thriving in this collaborative environment.
• Bonus: Bachelor’s degree in Business Administration, Project Management, or a related field.