Cash Application and Accounts Payable Specialist

Job Description

Accounting Associate – Cash Application | Almo Corporation

The Tone:
This is a full-time role at Almo Corporation, with current remote work flexibility. Almo Corporation requires precise financial processing, and this Accounting Associate position is responsible for the accurate and timely handling of all incoming customer payments, identifying any discrepancies, and ensuring the correct setup of essential Accounts Payable and Spiff vendor accounts. This role is crucial for maintaining the integrity of financial data, supporting accounts receivable operations, and ensuring all daily and weekly financial transactions are managed efficiently and accurately within the organization.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: Currently remote

• Team: Accounting/AR Department; reports to Cash Application Lead
• Mission: Ensure accurate and timely processing of all customer payments and vendor setups to maintain robust financial operations.
• Tech Stack: NetSuite, Excel, Word, Outlook, AS400

What You’ll Actually Do
• Process Payments: Process and post all cash receipts to Almo customers, encompassing a wide range of payment types including lockbox and scanner check images, ACH drafts, wires, e-payments, credit cards, floor plan remittance files, and manage NSF checks and e-payments, and credit card credits.
• Manage Vendor Setups: Daily set up of Spiffs (ACH and W-9) and Accounts Payable expenses in NetSuite, which also includes setting up AR customer refunds, with most AP setups configured for payment via ACH.
• Reconcile and Apply: Upload remittance statements from Excel into NetSuite, gather comprehensive payment details from various websites such as American Express and Solveras for accurate posting, and assist with large E-Commerce customer spreadsheets and portal work.
• Collaborate and Support: Work proactively with internal Credit Managers and AR analysts to identify where payments should be posted when received with minimal information, secure needed remittance detail or backup, and assist with annual audits by providing payment-related documentation requests to the Treasurer.
• Maintain Records: Perform monthly corrections to ensure accuracy, daily scan all cash receipt documentation for the shared drive (currently minimal due to remote work), provide lockbox and credit card totals for daily banking, and daily review and maintenance of the remit@almo.com inbox to ensure current month remittance details have been applied. Additionally, process month-end cost changes in the AS400 for Accounting and set up Premium rebates as needed.

The Must-Haves
• Background: High school degree with an understanding of basic accounting entries.
• Experience: 2 years of relevant experience, with proficiency in Microsoft Office, specifically Excel, Word, and Outlook.
• Skills: Detail-oriented, organized, deadline-oriented, reliable and independent, excellent written and verbal communication, flexibility and comfort in using multiple programs and online interfaces.
• Bonus: Experience with NetSuite.