Budget & Administrative Associate Specialist

Job Description

Budget & Administrative Associate Specialist | Canon Information Technology Services, Inc.

The Tone:
This is a full-time role at Canon U.S.A. Inc., located in Melville, NY, offering a hybrid work schedule. Canon U.S.A. Inc. is a leading provider of consumer, business-to-business, and industrial digital imaging solutions with its parent company, Canon Inc., ranking in the top-10 for U.S. patents for 41 consecutive years. This role is crucial for an individual who loves numbers and analysis, as it involves learning the entire company financial process to manage budget submissions, revisions, month-end close, invoices, and contract analysis specifically for the Marketing department. The position is embedded within the Marketing team, fostering direct strategic collaboration.

The TL;DR
• Role: Early Career
• Type: Full-Time
• Location: Hybrid Melville, NY
• Pay: $66300–$81550 yearly
• Team: Embedded within the Marketing department, working in direct strategic collaboration with Marketing teams.
• Mission: Learn and manage the financial processes, budget submissions, revisions, month-end close, invoices, and contract analysis for assigned areas of the Marketing department.
• Tech Stack: Microsoft Excel, Google Sheets

What You’ll Actually Do
• Budget Management: Submit and revise budgets for assigned areas within the Marketing organization.
• Financial Analysis: Track and analyze budgets, conducting detailed variance reviews to support decision-making.
• Month-End Close: Execute month-end close activities, including the creation of accrual and reclass journal entries.
• Contract & Invoice Oversight: Review invoices against contract parameters and track and manage contracts for assigned areas.
• Strategic Collaboration: Work as a subject matter expert in company financial processes and procedures, collaborating directly with the Marketing team on strategy.

The Must-Haves
• Background: Bachelor’s degree in a relevant field or equivalent experience. Early career level with core knowledge in Finance, Accounting, Data, Budget, Statistics, or Economics.
• Experience: 0 to 2 years of related experience. Internship or work experience in a business setting is beneficial.
• Skills: Knowledge of corporate budget/accounting procedures, detail-oriented, precise, ability to multi-task in a high-paced environment, proficiency in Microsoft Excel and/or Google Sheets.
• Bonus: Bachelor’s degree in Business with concentrations in Finance, Accounting, Data, Budget, Statistics, or Economics, knowledge of Marketing concepts, knowledge of other Microsoft/Google tools, Hyperion, AI tools, or BI tools.