Bookkeeper & Procurement Specialist

Job Description

Bookkeeper & Procurement Specialist | Morozko Forge

The Tone:
This is a full-time role at Morozko Forge, located in Phoenix, AZ. Morozko Forge manufactures state-of-the-art ice baths, designed to promote natural well-being and support longer, healthier lives, with flagship products that maintain freezing temperatures and utilize ozone disinfection for clean, chemical-free water. This pivotal Bookkeeper & Procurement Specialist position provides essential administrative and operational support directly to the CEO and Operations Engineer(s). The role is crucial for maintaining robust financial records, optimizing procurement processes, managing vendor relationships, ensuring compliance with various regulatory requirements, and contributing significantly to overall operational efficiency.

The TL;DR
• Role: Full Time
• Type: Full-time
• Location: Phoenix, AZ
• Pay: $68000–$88000 yearly
• Team: Reports directly to the CEO, Thomas Seager, and coordinates with the Operations Engineer(s).
• Mission: This person is responsible for maintaining robust financial records, optimizing procurement processes, and ensuring compliance to support the company’s operational efficiency.
• Tech Stack: box.com, QuickBooks Online, AppSheets, Google Sheets, Wix, Amazon, Alibaba, eBay

What You’ll Actually Do
• Financial Management: Maintain accurate and up-to-date financial records within QuickBooks Online, produce comprehensive management reports related to productivity, cash flow, and financial performance, and prepare detailed records for federal and state tax returns, including R&D tax credit filings.
• Procurement Optimization: Elicit competitive bid proposals, actively recruit new vendors for cost-effective procurement, complete supply orders in strict accordance with company practices, and track inbound freight while managing receipt of goods and payment of duties/taxes, including sourcing from foreign countries.
• Compliance & Reporting: Prepare and file sales tax reports across various jurisdictions throughout the United States, manage TPT license renewals and AZ-5000 TPT exempt documentation, and ensure timely filings and accurate payment of all sales taxes.
• Vendor & Asset Management: Maintain strong vendor and contractor account relationships, manage records, payments, and tax-exempt status, oversee supply chains, and document asset user manuals and service records.
• Operational Support: Improve procurement and tracking systems for supplies, inventory, and inbound shipments, curate personnel training certifications, create various spreadsheets and reports, and diligently update records and databases.

The Must-Haves
• Background: Early Career. A minimum of 2 years of experience in bookkeeping, procurement support, contract management, or other business/administrative roles. An Associate’s Degree in a bookkeeping-related field is a significant plus.
• Experience: Proficiency in or a strong aptitude for working with platforms such as box.com, QuickBooks Online, AppSheets, Google Sheets, Wix, Amazon, Alibaba, eBay, and other essential business software platforms.
• Skills: Detail-oriented, adept at prioritizing and managing multiple tasks, capable of handling confidential information with utmost discretion, able to consistently meet deadlines, and skilled at representing the company professionally to external stakeholders. Additionally, possess exceptional research and organizational skills, a high tolerance for constructive conflict, outstanding problem identification & formulation skills, and a proven ability to participate effectively in co-creative problem solving.
• Bonus: Personal experience in cold plunge therapy is a plus.