Assistant Controller

Job Description

Staff Accountant | HEI Hotels & Resorts

The Tone:
This is a full-time role at HEI Hotels & Resorts, located in Frisco, TX, at The Westin Dallas Stonebriar Golf Resort & Spa. HEI Hotels & Resorts manages properties that offer a luxurious retreat experience with diverse amenities. This role is crucial for directing the financial activities of the hotel, ensuring all financial operations comply with generally accepted accounting principles and HEI standards. The Staff Accountant plays a key part in safeguarding the hotel’s assets and preparing accurate financial reports.

The TL;DR
• Role: Full Time
• Type: Full-time
• Location: In-person Frisco, TX

• Team: Reports to the Controller
• Mission: This person ensures the hotel’s financial transactions are accurately recorded, reconciled, and reported, maintaining financial integrity and compliance.
• Tech Stack: Property management system, Personal computer, Calculator

What You’ll Actually Do
• Financial Verification & Reporting Support: Sort and verify the accuracy of Night Audit work, including reconciliation of banquet check extensions, coding of banquets at cost, and reviewing sales and promotion checks. You will also record department administration phone calls and input the General Cashier Summary.
• Accounts Receivable & Credit Management: Post city ledger payments, reconcile and bill all city ledger accounts, and perform follow-up billing and credit collection documentation. This includes setting up new accounts in accordance with established credit policy and processing returned checks accepted as cash payment.
• Accounts Payable & Vendor Relations: Verify purchasing procedures by comparing purchase order prices and quantities to invoice details, maintaining an accurate Purchase Order Log. Route invoices to department heads and Executive Committee members for approval, ensuring accurate account coding and timely returns. Process and pay all approved hotel invoices accurately, handle vendor inquiries, reconcile vendor statements, and ensure all applicable discounts are taken.
• Reconciliation & Financial Record Keeping: Reconcile credit card backups to the General Cashier Summary, bill out various credit cards (e.g., AMEX, DINERS), and maintain accurate and legible logs for all credit cards. You will also record General Ledger and City Ledger reconciliations, and maintain organized files for open, paid, and voided invoices.
• Compliance & Operational Support: Comply with attendance rules and be available to work on a regular basis, and perform any other job-related duties as assigned to support the Controller and overall financial operations.

The Must-Haves
• Background: Foundational understanding of generally accepted accounting principles and financial management practices, ideally within a hospitality or similar asset-focused environment.
• Experience: Demonstrated experience in processing financial transactions, including accounts payable and receivable, performing reconciliations, and verifying financial data. Ability to manage credit collection activities and maintain accurate financial logs.
• Skills: Strong organizational skills with meticulous attention to detail; proven ability to compile facts and figures accurately; proficiency in operating a personal computer and calculator; effective verbal and written communication skills with the ability to adapt communication style for different audiences.
• Bonus: Bachelor’s Degree in Accounting is preferred; prior accounting experience within the hotel industry is preferred.