Administrator – Administrative and Operational Support

Job Description

Administrator | Jhpiego

The Tone:
This is a full-time role at Jhpiego. As an affiliate of Johns Hopkins University, Jhpiego works to improve health outcomes globally. This Administrator role is critical in ensuring field teams are well organized, adequately supported, and able to implement activities efficiently, serving as a key connector between field teams and various support functions.

The TL;DR
• Role: Full Time
• Type: Full-time
• Location: Field-based, with regional travel

• Mission: Ensures field teams are well organized, adequately supported, and able to implement activities efficiently.
• Tech Stack: MS Office applications, SharePoint, logistics or inventory systems (e.g., eLMIS)

What You’ll Actually Do
• Administrative & Team Support: Provide day-to-day administrative support to regional field teams and project management staff, coordinating travel and managing documentation.
• Logistics & Operations: Plan and coordinate logistics for various project activities such as trainings, supervision visits, and meetings, ensuring timely support for field teams.
• Procurement & Asset Management: Support procurement processes by preparing requisitions and tracking requests, while also assisting with project asset, stores, and inventory management.
• Fleet & Transport Management: Support fleet operations including vehicle scheduling, logbooks, fuel tracking, and maintenance coordination, ensuring complete vehicle documentation.
• Documentation & Reporting: Maintain organized electronic and physical filing systems, supporting the preparation of routine administrative and logistics summaries and reports.

The Must-Haves
• Background: A Diploma or degree, with a degree preferred, in Public Administration, Business Administration, Logistics, Operations Management, or a related field.
• Experience: At least 4-5 years of relevant experience providing administrative, logistics, or operational support to donor-funded programs, including procurement, logistics coordination, office operations, field-based teams, fleet management, asset tracking, and inventory systems.
• Skills: Proficiency in MS Office applications and electronic filing systems, strong organizational, coordination, and problem-solving skills, with high attention to detail and ability to manage multiple tasks simultaneously.
• Bonus: Familiarity with U.S. Government-funded project administrative and compliance requirements, experience with logistics or inventory systems (e.g., eLMIS), fluency in English and Kiswahili, and ability to undertake regular travel within the assigned region.