Administrative Support Specialist

Job Description

Job Summary

Performs a variety of standardized support tasks, including data entry utilizing terminals and/or word processing software. Responsibilities include typing routine correspondence, materials, forms, and reports, performing data entry and account maintenance, and other assigned support tasks. This role operates within a well-defined framework of policies and procedures, under moderate supervision.

Key Responsibilities

• Enters and maintains accurate data and records in various database systems, reporting software systems, or spreadsheets.
• Types routine correspondence, forms, schedules, materials, and reports, ensuring accuracy in spelling, grammar, punctuation, content, and composition.
• Generates, prepares, and distributes materials, reports, and correspondence.
• Performs general office duties including, but not limited to, answering telephones, greeting clients, assisting the public with information, sorting, filing, maintaining inventory/office supplies, and photocopying.
• Types, prepares, and processes requests, requisitions, and orders.
• May accept, track, and distribute monies.
• Performs other duties as assigned.

Qualifications

Education, Experience and Training:

• Graduation from an accredited high school/GED program.
• Two (2) years of job-related experience OR 30 hours of college OR a combination of the two.

Special Requirements/Knowledge, Skills & Abilities:

• Ability to type 30 WPM or 60 KSPM, with knowledge of computer applications and standard word processing software.
• Candidates for all clerical, administrative, and/or secretarial positions will be required to take and pass at least one skill(s) test, which will be determined by the Elected Official or Department Head based on the position and the operational needs of the department.
• Testing may include one or more of the following: 10-key, Coding, Data Entry, Filing, Grammar, Math, MS Excel, MS Word, Proofreading, Spelling, Sorting, Timed Typing (3 minute).
• Ability to understand and follow written and verbal instructions.
• Ability to organize and process work effectively.
• Ability to establish and maintain effective working relationships with other County employees and the general public.

Physical/Environmental Requirements

• May require prolonged sitting and standing.
• Ability to lift files, boxes, and copies up to 25 lbs. unassisted.