Administrative Coordinator

Job Description

Administrative Coordinator | Kiewit

The Tone:
This is a full-time, office-based role at Kiewit, located in Lenexa, Kansas. Kiewit is a robust construction and engineering organization, with its Industrial & Water Engineering group critically influencing the successful delivery of large-scale projects across various markets such as Food & Beverage, Mineral Processing, and Renewable Fuels. As an Administrative Coordinator, you will be a key part of a collaborative team, providing essential support that helps keep the engineering team running smoothly and enables them to focus on delivering major industrial and water projects across the country.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: In-person, Lenexa, KS

• Team: Supports a group of approximately 6 professionals and their teams within Kiewit Industrial & Water Engineering.
• Mission: To provide crucial administrative and coordination support, ensuring the engineering team operates efficiently and effectively.
• Tech Stack: Word, PowerPoint, Excel, Outlook, SharePoint, Concur

What You’ll Actually Do
• Administrative Operations: Provide comprehensive daily administrative support encompassing meeting coordination, travel assistance, calendar management, and general office support for the team.
• Content Creation & Formatting: Prepare and format a range of documents, presentations, and reports using core Microsoft Office applications and SharePoint.
• Financial Support: Assist with processing expense reports, managing invoicing, and handling purchasing card transactions, primarily utilizing systems like Concur.
• Meeting & Event Logistics: Coordinate support for team events, organize team meetings, facilitate cross-functional collaborations, and assist with broader company events.
• Front-Desk & Communications: Serve as the primary, professional point of contact for visitors, calls, and internal inquiries, and support internal and external communications through content organization and editing.

The Must-Haves
• Background: This is an entry-level opportunity for professionals with 0–5 years of administrative, office, or coordination experience. While an Associate or Bachelor’s degree is preferred, it is not required for candidates who demonstrate relevant work experience and strong motivation.
• Experience: Demonstrated proficiency across the Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and SharePoint, is essential for this role.
• Skills: Strong written and verbal communication abilities; comfort with multitasking and prioritizing tasks effectively; keen attention to detail, organization, and follow-through; the ability to work professionally with individuals at all levels of the organization, including senior leadership; and a proven capacity to handle sensitive and confidential information with discretion.
• Bonus: Prior experience with Concur or similar expense management systems is considered a valuable asset.