Administrative Assistant II

Job Description

Date: Mar 31, 2026

Location: AMARILLO, TX

About DSHS

DSHS is committed to hiring skilled and dedicated individuals who share a passion for public health to pursue our vision of A Healthy Texas. If you are looking to make an impact and tackle new challenges, we encourage you to consider a career with us.

Employee Benefits

DSHS offers insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS). To learn more about all the benefits available to you as a DSHS employee and other DSHS opportunities for early career pathways, visit the DSHS Careers Page.

Review our Top 10 Tips for Success when Applying to State of Texas Jobs.

Job Details

• Functional Title: Administrative Assistant II
• Job Title: Administrative Asst II
• Agency: Dept of State Health Services
• Department: Region 1 – Coordinated Program Support (CPS) program
• Posting Number: 13829
• Closing Date: 04/14/2026
• Posting Audience: Internal and External
• Occupational Category: Office and Administrative Support
• Salary Range: $2,900.00 – $3,700.00 Monthly
• Salary Group: TEXAS-A-11
• Shift: Day (First)
• Telework: Not Eligible for Telework
• Travel: Up to 20%
• Regular/Temporary: Regular
• Full Time/Part Time: Full time
• FLSA Exempt/Non-Exempt: Nonexempt
• Facility Location: AMARILLO
• Job Location Address: 3407 PONY EXPRESS WAY

Job Description Summary

Under the moderate supervision of the Manager V, this Administrative Assistant II performs routine administrative support work for the Public Health Region 1 Coordinated Program Support (CPS) program in Amarillo, TX. The role requires limited latitude for initiative and independent judgment. Key responsibilities include purchasing and receiving, maintaining the fleet vehicle program for the Amarillo office as the Assistant Fleet Coordinator, performing daily office coordination, providing administrative assistance to the Manager V, and managing assets and warehouse operations. The successful candidate will also serve as a back-up Local Office Coordinator and order office supplies. Safe operation of a state-owned or personal vehicle with an acceptable driving record is required.

Essential Job Functions (EJFs)

EJF 1 (35%) Performs purchasing and receiving duties.

• Enters requisitions and tracks purchase orders to completion.
• Provides technical assistance and consultation to programs.
• Receives orders and ensures receiving duties are complete.
• Makes purchases using the Procurement Card as directed.
• Maintains all documentation associated with the purchasing and receiving of supplies and services.
• Communicates with the Budget Analyst and Manager V regarding issues related to purchasing and receiving.

EJF 2 (20%) Maintains fleet vehicles program in Amarillo Sub-Office.

• Acts as the Assistant Fleet Coordinator for the region.
• Maintains fleet vehicles in Amarillo in accordance with regional procedure and HHSC enterprise policy.
• Files and maintains all vehicle documentation, enters gas receipt expenses in spreadsheet.
• Maintains fleet binders and submits daily use logs and other documentation to the Regional Fleet Coordinator.

EJF 3 (15%) Performs office coordination duties.

• Coordinates all building maintenance and office equipment issues.
• Ensures daily office operation, receives phone calls, receives visitors and handles mail procedures.
• Assists with the reservation and tracking of audiometers for the Vision and Hearing program.
• Assists with the development of Amarillo Office and Coordinated Program Support procedures.
• Serves as the Back Up Local Office Coordinator for Regional Administrative Services.

EJF 4 (15%) Performs administrative duties and assists the Manager V.

• Informs Manager V of emergency office issues (water, heating/cooling, power outages etc.)
• Performs administrative support duties for the Manager V as needed.
• Schedule calendar appointments, maintain schedules and complete travel paperwork.
• Manage daily telephone calls by accurately taking messages or forwarding calls to the appropriate person.
• Maintain Outlook calendar and schedule appointments as requested.
• Track deadlines, urgent requests and ensures record retention rules for email are followed.
• Manage central files, applying appropriate records retention rules.
• Coordinates meetings, to include agenda preparation and room scheduling.

EJF 5 (10%) Performs asset and warehouse management duties.

• Serves as the Assistant Asset Coordinator for the region with focus on tracking of assets located in Amarillo.
• Ensures warehouse rules are maintained ensuring cleanliness and safety procedures are followed.

EJF 6 (5%) Performs other duties as assigned.

• Assists with disaster response and/or recovery efforts because of subject matter expertise or specific skill set.
• Serves in the Regional Health and Medical Operations Center, DSHS State Medical Operations Center or any other operations centers as needed.
• Be deployed to an affected area of the state during the response to and/or recovery from an all-hazard event.
• Disaster response may require working in adverse conditions for long periods of time.
• Works alternate work schedule when disaster events occur to include evenings, weekends.

Knowledge, Skills, and Abilities (KSAs)

• Knowledge of office practices and administrative procedures.
• Knowledge of agency rules, regulations, policies and procedures.
• Knowledge of budgeting, purchasing and receiving processes.
• Knowledge of computer software to include Microsoft Office (Word, Excel, PowerPoint, Outlook, TEAMS).
• Ability to interpret agency rules, regulations, policies, and procedures.
• Ability to work effectively with external suppliers and customers.
• Ability to direct, train and work effectively with a variety of individuals and groups.
• Ability to work as a team member and propose recommendations on necessary changes.
• Ability to analyze and make decisions.
• Ability to prepare accurate reports.
• Skill in building management, i.e. security, HVAC, etc.
• Skill in fleet management.
• Skill in warehouse management.
• Skill in communicating effectively both verbally and in writing.
• Skill in scheduling and planning work tasks.

Registrations, Licensure Requirements, Or Certifications

• Must possess a valid Class C Texas Driver’s license or equivalent from another state.

Initial Screening Criteria

• Required: 1 Year Experience With Basic Office Management.
• Preferred: 1 year experience with purchasing, requisitions, and receiving items.
• Preferred: Experience with Microsoft Suite including email, calendar, and TEAMS.

Additional Information

• Preferred: Experience with warehouse and fleet management.

Active Duty, Military, Reservists, Guardsmen, And Veterans

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting (MOS Codes: 0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN YN,YNS). All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified for this position. For more information see the Texas State Auditor’s Military Crosswalk at https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/.

ADA Accommodations

In compliance with the Americans with Disabilities Act (ADA), DSHS will provide reasonable accommodation during the hiring process for individuals with a qualifying disability. If reasonable accommodation is needed to participate in the interview process, please notify the person who contacts you to schedule the interview. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747 or via email at HHSServiceCenter.Applications@ngahrhosting.com.

Salary Information, Pre-employment Checks, And Work Eligibility

• The salary offered will follow DSHS starting salary guidelines. Any employment offer is contingent upon available budgeted funds.
• Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.
• DSHS uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 form.