Administrative Assistant – Events Support

Job Description

Peninsula Signature Events – Event Administrative Assistant Intern | The Quail

The Tone:
This is a temporary internship at The Quail, located in Carmel, CA. The Quail hosts prestigious Peninsula Signature Events, renowned for their world-class automotive gatherings and luxury lifestyle experiences. This role is crucial for ensuring the smooth administrative operation and guest satisfaction across these high-profile events, supporting the dedicated Peninsula Signature Events Department.

The TL;DR
• Role: Internship
• Type: Temporary Internship
• Location: In-person, Carmel, CA
• Pay: $21–$24 hourly
• Team: Peninsula Signature Events Department
• Mission: Provide essential administrative and guest service support to ensure seamless event planning and execution for The Quail’s Peninsula Signature Events.
• Tech Stack: MS Excel

What You’ll Actually Do
• Guest Services: Manage all general guest inquiries and communication via phone, email, and in-person interactions.
• Administrative Support: Provide direct administrative assistance to the Peninsula Signature Events Department.
• Communication Hub: Serve as the central point of contact for entrants, VIPs, staff, and volunteers, facilitating smooth communication flows.
• Operational Support: Assist Event Staff in coordinating and interacting with various operational departments for event execution.
• Ticket Management: Maintain the event’s ticket site and support all related ticket communication processes.

The Must-Haves
• Background: An entry-level professional holding a High School Diploma is required, with a College Degree preferred. Candidates should possess a strong willingness to learn the full scope of event planning and execution from the ground up.
• Experience: This temporary internship requires availability from June through August. While not mandatory, experience in catering and events coordination is strongly preferred, as is previous experience within the hospitality industry. The role necessitates the ability to work early morning, day, weekend, and holiday shifts as needed to support event schedules.
• Skills: Exceptional oral and written communication skills are essential for interacting with guests, VIPs, and staff. Candidates must demonstrate excellent organizational skills, the ability to work effectively under pressure, and maintain a positive attitude in a fast-paced environment. Strong interpersonal skills are also critical for collaborative work. Proficiency in utilizing tools like MS Excel and standard office equipment is expected.
• Bonus: A college degree is highly valued. Candidates bringing prior experience in catering and events coordination or a background in the hospitality industry will be given strong preference.