Administrative Assistant – Creative Operations

Job Description

Administrative Assistant | Robert Half

The Tone:
This is a Contract to permanent position at Robert Half, located in Indianapolis, Indiana. Robert Half is the world’s first and largest specialized talent solutions firm, connecting highly qualified job seekers to opportunities at great companies. In this role, you will play a pivotal part in ensuring smooth day-to-day operations by providing essential support across multiple departments. This is an excellent opportunity for someone who thrives in a creative environment and enjoys contributing to the efficiency of a growing organization.

The TL;DR
• Role: Early Career
• Type: Contract to permanent
• Location: In-person, Indianapolis, IN
• Team: Supporting multiple departments, leadership, and the President
• Mission: Ensuring smooth day-to-day operations by providing essential administrative support across the organization.
• Tech Stack: Adobe, Canva

What You’ll Actually Do
• HR Coordination: Coordinate Human Resources activities including recruitment, scheduling, and various administrative tasks.
• Record Keeping: Perform data entry, filing, and document proofreading to maintain precise and organized records.
• Operational Support: Offer comprehensive administrative support to leadership and team members to streamline operations and enhance efficiency.
• Office Management: Manage daily office tasks such as scheduling appointments, coordinating calendars, and arranging travel plans.
• Executive Assistance: Provide direct assistance to the President as needed to support executive functions and special projects.

The Must-Haves
• Background: Proven experience in administrative support roles, with a creative and design background.
• Experience: Familiarity with general office operations and procedures, proficiency in managing inbound calls, and strong data entry skills with a high level of accuracy.
• Skills: Excellent organizational and time-management abilities, strong verbal and written communication skills, a high level of professionalism, and keen attention to detail.