Administrative Assistant – Billing & Accounts Receivable

Job Description

Accounting Assistant | CBX Solutions, LLC

The Tone:
This is an entry-level office position at CBX Solutions, LLC. CBX Solutions is the nation’s leading provider of architectural doors, frames, hardware, specialty products, and complete security integration services. This role provides crucial administrative support across accounting, collections, and general business functions, primarily focusing on billing and accounts receivable. The Accounting Assistant ensures accurate documentation, timely customer communication, and efficient financial transaction processing, contributing directly to the operational success of the accounting department.

The TL;DR
• Role: Early Career
• Location: In-person
• Team: Works closely with the Accounting Manager and project teams.
• Mission: Provides administrative support focused on billing and accounts receivable to ensure accurate documentation and efficient financial processing.
• Tech Stack: Microsoft Excel, Microsoft Word

What You’ll Actually Do
• Waiver Management: Prepare, submit, and track waiver requests, proactively resolving any issues to ensure timely issuance.
• Invoice Distribution: Email or mail monthly statements and invoice copies to customers upon their request.
• Payment Application: Apply customer payments and assist with maintaining comprehensive cash receipts spreadsheets and cash sales records.
• Credit Card Processing: Process customer credit card payments and accurately perform monthly credit card reconciliations.
• Administrative Support: Support daily administrative tasks including documentation, data entry, internal communications, and provide receptionist support as needed.

The Must-Haves
• Background: Entry-Level. High school diploma or equivalent is required, with a basic understanding of accounting and collections processes.
• Experience: Proficiency in Microsoft Excel and Word is required for this role.
• Skills: Strong written and verbal communication skills are essential, alongside a high attention to detail, accuracy, and the ability to meet deadlines consistently.
• Bonus: Some college coursework in business or accounting is preferred.