Administrative Assistant

Job Description

Administrative Assistant | AeroBase Group

The Tone:
This is an on-site, full-time position in Saint Augustine, Florida, with a Monday through Friday schedule from 8am to 5pm. AeroBase Group is a continually growing international company interested in discovering local talent for a meaningful career. This role is crucial for supporting Account Managers and coordinating with vendors to ensure all project deadlines and requirements are consistently met. It offers a clear path for individuals with career goals and a drive to succeed.

The TL;DR
• Role: Administrative Assistant
• Type: Full-time
• Location: In-person, Saint Augustine, FL
• Pay: $20 hourly
• Team: Works directly with Account Managers and vendors
• Mission: Ensure project deadlines and requirements are met through efficient coordination with Account Managers and vendors.
• Tech Stack: Google Suite, Microsoft Office

What You’ll Actually Do
• Project Coordination: Ensure all internal and external project requirements receive timely responses and support.
• Vendor Management: Communicate with vendors via phone, email, and online platforms to place new purchase orders and follow up on open orders, documenting all interactions.
• Logistics Oversight: Set up and monitor inbound logistics to ensure all deliveries are on time.
• Invoice Processing: Provide payments to suppliers and accurately reconcile invoices.
• Issue Resolution: Partner with Account Managers to achieve efficient and accurate resolution of vendor issues and questions.

The Must-Haves
• Background: Entry-level career position focused on developing skills in time management, efficient work practices, strong communication, and computer literacy.
• Experience: Proficiency in typing and computer applications such as Google Suite and Microsoft Office, with an aptitude to quickly learn new software and systems.
• Skills: Strong organization skills and attention to detail; excellent written and verbal communication skills with the ability to take detailed notes; ability to complete a high volume of tasks and projects with little or no guidance under time constraints.
• Bonus: Flexible team player willing to do what it takes to get the job done, adaptable, and enjoys a challenge while maintaining discretion with confidential information.