Administrative Assistant

Job Description

Administrative Assistant | The Mosaic Company

The Tone:
This is a full-time role at The Mosaic Company, located in Riverview, FL. The Mosaic Company is the world’s leading integrated producer of concentrated phosphate and potash, essential nutrients for agriculture. This role offers a unique opportunity to provide comprehensive administrative support to a Manager and department, ensuring efficient operations within a global leader serving farmers worldwide.

The TL;DR
• Role: Full Time
• Type: 9/80 schedule
• Location: Riverview, FL

• Team: Supports a Manager and department.
• Mission: This person ensures efficient departmental operations by managing day-to-day workflow, travel, meetings, and document handling.
• Tech Stack: Microsoft Office (Word, Excel, PowerPoint)

What You’ll Actually Do
• Administrative Management: Coordinate schedules for the Manager, including calendars, appointments, meetings, and conference calls.
• Document & Expense Handling: Prepare P-card/T&E card expense reports and proof/format correspondence and presentations using Microsoft Office tools.
• Travel & Meeting Logistics: Arrange comprehensive domestic and international travel for the Manager and staff, including passports, visas, conference calls, and catered meals.
• Departmental Support: Organize and maintain files, assist with email, copying, faxing, scanning, and handle confidential materials for the department.
• Independent Task Execution: Manage administrative details and routine issues independently, completing tasks on time and with high quality, and undertake special projects as assigned.

The Must-Haves
• Background: Minimum qualification: High School Diploma or GED. Career level: Early Career.
• Experience: 1-2 years of administrative experience required.
• Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint) with 2+ years of experience.